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Administrative Coordinator

2 months ago

Lindsay, Ontario, Canada H2 Performance Consulting Inc Full time
Job Summary

H2 Performance Consulting Inc is an Equal Opportunity/Affirmative Action Employer and strives to build a diverse workforce. We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our executives and ensure the efficient operation of our department(s).

Key Responsibilities
  • Provide administrative support to ensure seamless department operations.
  • Maintain digital filing systems and ensure accurate record-keeping.
  • Respond to emails and other digital queries and correspondence in a timely and professional manner.
  • Manage calendars for department heads, including making travel arrangements and coordinating logistics for online meetings.
  • Draft and edit letters, reports, and other documents, ensuring accuracy and attention to detail.
  • Input and update information in databases and spreadsheets, maintaining data integrity.
  • Prepare meeting agendas and take meeting minutes, ensuring that all necessary information is captured.
  • Coordinate logistics for online meetings, ensuring that all necessary materials are prepared and disseminated.
  • Expertly use MS Word, PowerPoint, and Excel to create documents and presentations.
  • Research, compile, and summarize information for reports or presentations, ensuring accuracy and relevance.
  • Work closely with senior executive staff, maintaining confidentiality and discretion when handling sensitive information.
  • Ensure that deadlines are met and adapt to changing priorities, maintaining a positive and professional image for the organization.
  • Requires extreme attention to detail and ability to meet deadlines, with a focus on delivering high-quality results.
  • Create and maintain filing systems, both electronic and physical, ensuring that all necessary documents are easily accessible.
  • Maintain order and structure to ensure executives don't miss appointments or deadlines, ensuring seamless workflow.
  • Write professionally, using proper spelling and grammar, and schedule and coordinate meetings as needed.
  • Prepare communications such as memos, emails, invoices, reports, and other correspondence, ensuring accuracy and attention to detail.
  • Write and edit communications, from letters to reports and instructional documents, ensuring clarity and concision.
  • Create and maintain filing systems, both electronic and physical, ensuring that all necessary documents are easily accessible.
  • Maintain order and structure to ensure executives don't miss appointments or deadlines, ensuring seamless workflow.
  • Capable of understanding and adhering to complex internal policies and government regulations, with a focus on maintaining compliance.
  • Ability to multi-task in a fast-paced environment, prioritizing tasks and managing time effectively.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience in an administrative role, preferably in a fast-paced environment.
  • Excellent communication and interpersonal skills, with the ability to work effectively with senior executive staff.
  • Proficient in MS Office, including Word, PowerPoint, and Excel, with the ability to learn new software and systems quickly.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Ability to maintain confidentiality and discretion when handling sensitive information.
  • Capable of working in a team environment, with a focus on collaboration and mutual support.