Administrative Coordinator
5 days ago
About Farm Boy
Farm Boy is a leading retailer of fresh food and grocery products, committed to providing a unique shopping experience for its customers. Our mission is to create a fun, fresh experience for all, whether you're a team member or a customer.
Job Summary
We are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our retail team, ensuring a quality service approach to all employees, customers, and suppliers.
Key Responsibilities
- Assist with department inventory, uniforms, and office/store supplies.
- Organize and maintain confidential store-level files.
- Support recruitment administration in SmartRecruiters, including screening candidates and scheduling interviews.
- Prepare and present new hire documents, including participating in orientations.
- Assist with payroll functions, including timecard corrections and reporting.
- Log invoices and ensure corresponding paperwork is attached.
- Coordinate with Finance and Store Manager regarding queries on invoices.
- Contact employees regarding schedule changes.
- Provide assistance with the organization and maintenance of the employee Training Master.
- Print, post, collect, and file SOPs, sweep logs, high-touch sanitation sheets, and Covid screening logs.
- Ensure scheduled periodic reporting is sent out on time and accurately.
- Assist with ad hoc requests, such as preparation of name tags and assisting employees with locker information.
- Assist employees with filing expense reports, secure necessary approvals, and submit for reimbursement.
- Coordinate meetings for Store Manager/Regional Director/Vice President and take minutes when required.
- Maintain confidentiality of sensitive information and share with appropriate stakeholders.
Requirements
- Typically requires completion of a post-secondary education with an emphasis in Office Administration, plus a minimum of 2 years related experience or an equivalent combination of education and experience.
- Above-average interpersonal and communication skills, both oral and written.
- Superior customer service skills, with the ability to handle complaints and communicate calmly and professionally.
- Advanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
- Superior time management and organizational skills, with keen attention to detail.
- Positive, team-oriented attitude, and ability to work with minimal supervision and solve problems.
- Ability to handle confidential materials in a sensitive and appropriate manner.
- Reliable, responsible, and adaptable to change and learning new tasks.
- Fluency in both official languages would be considered an asset.
- Able to work a flexible schedule, including nights, weekends, and holidays as required.
Work & Sensory Environment
- Providing service to several people or departments, working under many simultaneous deadlines.
- Performing extensive and repetitive data entry.
- Sitting for long periods of time at a workstation.
- Possible exposure to eye strain from computer terminals.
- Exposure to distractions caused by open office noise and frequent interruptions.
-
Administrative Coordinator
5 days ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 2476049 ONTARIO INC. As an Administrative Coordinator, you will play a key role in supporting the HR department in achieving our organizational goals.Key ResponsibilitiesEvent Planning: Arrange and coordinate seminars, conferences, and other...
-
Administrative Coordinator
5 days ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 2476049 ONTARIO INC. As an Administrative Coordinator, you will play a key role in supporting the HR department in achieving our organizational goals.Key ResponsibilitiesEvent Planning: Arrange and coordinate seminars, conferences, and other...
-
Administrative Coordinator
1 week ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 2476049 ONTARIO INC. As an Administrative Coordinator, you will play a critical role in supporting the HR department in achieving our organizational goals.Key ResponsibilitiesEvent Planning: Arrange and coordinate seminars, conferences, and...
-
Administrative Coordinator
1 week ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 2476049 ONTARIO INC. As an Administrative Coordinator, you will play a critical role in supporting the HR department in achieving our organizational goals.Key ResponsibilitiesEvent Planning: Arrange and coordinate seminars, conferences, and...
-
Administrative Coordinator
5 days ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 2476049 ONTARIO INC. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesEvent Planning: Coordinate and arrange seminars, conferences, and other events...
-
Administrative Coordinator
6 days ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 2476049 ONTARIO INC. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesEvent Planning: Coordinate and arrange seminars, conferences, and other events...
-
Administrative Coordinator
1 day ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2476049 ONTARIO INC. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesCoordinate seminars,...
-
Administrative Coordinator
1 day ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2476049 ONTARIO INC. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesCoordinate seminars,...
-
Administrative Coordinator
4 weeks ago
Aurora, Ontario, Canada Bulk Barn Foods Limited Full timeABOUT USEstablished in 1982, Bulk Barn is recognized as Canada's largest bulk food retailer, with a growing network of stores. Our success is driven by innovative thinking, meticulous planning, and exceptional execution by dedicated individuals throughout our organization. We are committed to nurturing a balanced and adaptable work culture that benefits both...
-
Administrative Coordinator
3 days ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2476049 ONTARIO INC. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesCoordinate seminars,...
-
Administrative Coordinator
3 days ago
Aurora, Ontario, Canada 2476049 ONTARIO INC Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at 2476049 ONTARIO INC. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring that all tasks are completed efficiently and effectively.Key ResponsibilitiesCoordinate seminars,...
-
Administrative Coordinator
4 days ago
Aurora, Ontario, Canada Farm Boy Inc. Full timeJob Summary:The Administrative Assistant will play a vital role in supporting the retail team at Farm Boy Inc. by performing various administrative and clerical duties. This position requires a high level of organization, attention to detail, and excellent communication skills.Key Responsibilities:Assist with department inventory management, including...
-
Administrative Coordinator
4 days ago
Aurora, Ontario, Canada Farm Boy Inc. Full timeJob Summary:The Administrative Assistant will play a vital role in supporting the retail team at Farm Boy Inc. by performing various administrative and clerical duties. This position requires a high level of organization, attention to detail, and excellent communication skills.Key Responsibilities:Assist with department inventory management, including...
-
Administrative Coordinator
4 weeks ago
Aurora, Ontario, Canada Bulk Barn Foods Limited Full timeABOUT BULK BARN FOODS LIMITEDFounded in 1982, Bulk Barn Foods Limited stands as Canada's premier bulk food retailer, boasting nearly 300 locations and a commitment to expansion. Our success is driven by innovative thinking, meticulous planning, and exceptional execution by dedicated individuals throughout our organization. OUR CULTUREWe are dedicated to...
-
Legal Administrative Coordinator
2 weeks ago
Aurora, Ontario, Canada What The Law - Criminal Law Firm Full timeWe are a boutique Criminal Law Firm located in the Greater Toronto Area, serving clients across the region. Our firm is currently seeking a part-time on-site Administrative Legal Assistant / Accounting Clerk to join our team.The ideal candidate will possess excellent organizational and communication skills, with the ability to maintain confidentiality and...
-
Aurora, Ontario, Canada York Catholic District School Board Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the York Catholic District School Board. The successful candidate will provide administrative support to the Psychological Services department, ensuring the smooth operation of our mental health services.Key ResponsibilitiesCoordinate the exchange...
-
Aurora, Ontario, Canada York Catholic District School Board Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the York Catholic District School Board. The successful candidate will provide administrative support to the Psychological Services department, ensuring the smooth operation of our mental health services.Key ResponsibilitiesCoordinate the exchange...
-
Aurora, Ontario, Canada York Catholic District School Board Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the York Catholic District School Board. The successful candidate will provide administrative support to the Psychological Services, Mental Health Services, Behaviour Resource Services, and ABA Services departments.Key ResponsibilitiesCoordinate...
-
Aurora, Ontario, Canada York Catholic District School Board Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the York Catholic District School Board. The successful candidate will provide administrative support to the Psychological Services, Mental Health Services, Behaviour Resource Services, and ABA Services departments.Key ResponsibilitiesCoordinate...
-
Office Administrator and Reception Coordinator
4 weeks ago
Aurora, Ontario, Canada Kinark Child and Family Services Full timePosition OverviewAs an integral part of our organization, the Office Administrator and Reception Coordinator will be responsible for ensuring the smooth operation of daily administrative tasks. This role requires a proactive individual with a strong background in office management and customer service.Key ResponsibilitiesManage complex calendar scheduling...
