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Administrative Coordinator
2 months ago
Job Summary:
The Administrative Assistant will play a vital role in supporting the retail team at Farm Boy Inc. by performing various administrative and clerical duties. This position requires a high level of organization, attention to detail, and excellent communication skills.
Key Responsibilities:
- Assist with department inventory management, including uniforms and office/store supplies.
- Organize and maintain confidential store-level files, ensuring sensitive information is handled with discretion.
- Support recruitment administration in SmartRecruiters, including candidate screening and interview scheduling.
- Prepare and present new hire documents, participating in orientations and ensuring a smooth onboarding process.
- May be required to assist with payroll functions, including timecard corrections and reporting.
- Log invoices and ensure corresponding paperwork is attached, coordinating with Finance and Store Manager as needed.
- Communicate schedule changes to employees and maintain the employee Training Master.
- Print, post, collect, and file SOPs, sweep logs, high-touch sanitation sheets, and Covid screening logs.
- Ensure timely and accurate periodic reporting.
- Provide support with ad-hoc requests, such as name tag preparation, locker information, and expense report filing.
- Coordinate meetings for Store Manager, Regional Director, and Vice President, taking minutes as required.
- Maintain confidentiality of sensitive information and share with authorized stakeholders.
- Perform other related duties to support Farm Boy Inc.'s stores.
Requirements:
- Typically requires completion of a post-secondary education with an emphasis in Office Administration, plus a minimum of 2 years related experience or an equivalent combination of education and experience.
- Above-average interpersonal and communication skills, both oral and written.
- Superior customer service skills, with the ability to handle complaints and communicate calmly and professionally.
- Advanced proficiency with Microsoft Excel, Word, PowerPoint, and Outlook.
- Superior time management and organizational skills, with keen attention to detail.
- Positive, team-oriented attitude, with the ability to work with minimal supervision and solve problems.
- Ability to handle confidential materials in a sensitive and appropriate manner.
- Reliable, responsible, and adaptable to change and learning new tasks.
- Fluency in both official languages would be considered an asset.
- Able to work a flexible schedule, including nights, weekends, and holidays as required.
Work Environment:
- Providing service to several people or departments, working under many simultaneous deadlines.
- Performing extensive and repetitive data entry.
- Sitting for long periods of time at a workstation.
- Possible exposure to eye strain from computer terminals.
- Exposure to distractions caused by open office noise and frequent interruptions.
Accommodation:
Accommodation is available upon request for applicants and employees with disabilities.
