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Administrative Assistant

2 months ago

Nanaimo, British Columbia, Canada Avalon College Limited oa Avalon Career College Full time
About the Role

Avalon College Limited o/a Avalon Career College is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide high-level administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the management team, including preparing and editing documents, reports, and presentations.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, meetings, and appointments.
  • Communication and Correspondence
    • Respond to incoming correspondence, including emails, letters, and phone calls.
    • Prepare and send correspondence, including letters, memos, and reports.
  • Office Management
    • Manage and maintain the office supplies, including ordering and inventory control.
    • Ensure the office is well-organized and tidy.
  • Project Coordination
    • Assist in the planning and coordination of projects, including setting deadlines and tracking progress.
    • Prepare and distribute project materials, including reports and presentations.
  • Supervision and Training
    • Supervise and train junior administrative staff, including providing guidance and support.
    • Develop and implement training programs to improve administrative skills.
  • Other Duties
    • Perform other administrative tasks as required.
Requirements
  • Education
    • College/CEGEP diploma or equivalent.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office and other administrative software.
Working Conditions

This is a fast-paced environment with tight deadlines. The successful candidate must be able to work under pressure and maintain attention to detail.

Personal Suitability
  • Ability to Multitask
  • Excellent Oral Communication
  • Excellent Written Communication
  • Flexibility
  • Judgement
  • Organized
  • Team Player
  • Accurate
  • Client Focus
  • Reliability
  • Time Management