Administrative Coordinator
4 weeks ago
We are seeking an experienced Administrative Coordinator to join our team at Randstad Canada. As an Administrative Coordinator, you will play a key role in ensuring the smooth operation of our office and providing exceptional support to our clients and colleagues.
Responsibilities:- Liaise with various departments to coordinate tasks and ensure seamless communication.
- Analyze accounts receivable and monitor for non-payment, late payment, and other irregularities.
- Provide excellent customer service and support to internal and external customers.
- Coordinate and prioritize external and internal requests.
- Maintain and update action logs and enter necessary data into the system.
- Coordinate customer launches for minor projects and initiatives.
- Attend meetings with internal and external customers and make recommendations for improving efficiency.
- Ensure programming requirements are executed and entered into the change management system.
- Enter and update sales orders in SAP in accordance with customer contractual requirements.
- Work directly with the team to ensure customer products meet internal requirements and inventory levels are checked.
- Communicate with the finance department to ensure accurate and timely customer invoicing.
- Responsible for inputting card manufacturing requests, order entry in SAP, sending SO's and PO's, and issuing and sending Credit and Debit notes.
- Keep internal records updated and liaise with manufacturing order approvals.
- Provide administrative support as required.
- At least five years of experience in administration.
- Experience in a manufacturing position, printing, or financial environment is an asset.
- Excellent communication skills in French and English, both written and spoken.
- Above-average organizational and coordination skills and the ability to multi-task.
- Proven interpersonal, analytical, and problem-solving skills.
- Proficiency in MS Office suite.
- Motivated team player able to interact in a collaborative spirit.
- Experience in customer service and entering orders.
- Ability to prevent unnecessary problems by proactively paying attention to detail in all communications and documentation.
- Ability to show unfailing courtesy and respect to internal team members and external customers.
- Experience in project management and project methodologies is desirable.
- Knowledge of SAP is preferred.
We are committed to fostering a workforce reflective of all peoples of Canada and are dedicated to creating and maintaining an inclusive and accessible workplace for all our candidates and employees. We invite you to join our team and contribute to our mission of helping people find the right fit in the job market.
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