Senior Procurement Specialist

1 week ago

Kuujjuaq, Canada Kativik municipal housing bureau Full time

About the Role

Kativik Municipal Housing Bureau is seeking a highly skilled Senior Buyer to join our Supply Chain team. As a Senior Buyer, you will play a critical role in ensuring the procurement of materials and equipment to maintain our building stock.

Key Responsibilities

  • Develop and implement procurement strategies to optimize processing and contribute to the maintenance of the housing stock.
  • Prepare calls for tender under your responsibility and work closely with requestors to obtain the requested product or service.
  • Receive and analyze orders for materials, products, and services for maintenance, minor renovations, and annual projects.
  • Determine appropriate tendering mechanisms according to the nature of materials, products, and services, specifications, and contract value, all in compliance with current policy.
  • Prepare public tender documents based on identified needs and place public tenders on the Service électronique d'appels d'offres (SEAO) website.
  • Analyze bids received, determine which supplier is selected based on specifications, and conduct confirmations with bidders.
  • Prepare purchase orders for products, materials, and services from the SIGLS system and dispatch them to the selected suppliers.
  • Oversee the planning and execution of related activities in anticipation of ocean shipments, including packaging, handling, and insurance contracts.
  • Ensure that suppliers honor warranties and recall obligations on defective or non-conforming goods.
  • Collaborate with the Procurement Coordinator in the development, implementation, and enforcement of procurement policies and procedures.
  • Implement performance criteria in collaboration with other members of the Purchasing team.
  • Transform approved requisitions into purchase orders and inform requisitioners of any deviations from the purchase order.
  • Negotiate best value with suppliers at all times and replace the Procurement Coordinator as needed.
  • Responsible for vehicle file: PurchasingLeasingRepairsParts.
  • Negotiate purchasing conditions with active and potential suppliers and participate in the selection and approval of suppliers.
  • Implement tools for needs analysis and identify ways of improving purchasing operations to enhance the entire process.

Requirements

  • Three to five (3-5) years' work experience in a purchasing role.
  • Proficiency in Office suite: Outlook, Word, Excel, Power Point.
  • Familiarity with contracting laws and regulations an asset.
  • Focused on excellence in internal and external customer service.
  • Ability to analyze issues, relationships, and impacts, enabling optimal decision-making.
  • Ability to work under pressure on a variety of projects while managing multiple priorities simultaneously.
  • Results-oriented and resourcefulness.
  • Demonstrated negotiation skills.
  • Ability to adapt.
  • Demonstrated organizational and interpersonal communication skills.
  • Recognized for open-mindedness and teamwork skills.
  • Ability to speak and write fluently in two of the three languages (English, French, and Inuktitut).

What We Offer

  • NHB offers competitive salaries, northern benefits, and attractive working conditions.

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