Administrative Coordinator
4 weeks ago
Job Title: Administrative Coordinator
Job Summary: We are seeking an experienced Administrative Coordinator to join our team at Green & Gold Cleaning. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.
Key Responsibilities:
- Arrange and coordinate seminars, conferences, and other events
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Record and prepare minutes of meetings, seminars, and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics, and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Arrange travel, related itineraries, and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms, and other documents
- Perform data entry
- Recruit and hire workers and carry out related staffing actions
- Maintain and manage digital databases
- Perform basic bookkeeping tasks
Requirements:
- College, CEGEP, or other non-university certificate or diploma from a program of 3 months to less than 1 year
- 1 to less than 7 months of experience
- Or equivalent experience
Work Environment:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
Personal Suitability:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
Benefits:
- Health care plan
- Bonus
- Free parking available
- Learning/training paid by employer
- Parking available
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