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Property Law Firm Assistant

2 months ago

Dartmouth, Canada Scotia Law Full time
About Scotia Law

We are a dynamic and growing property law firm dedicated to providing exceptional service to our clients. Our team is passionate about making a positive impact in the community and is committed to delivering outstanding results.

Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Legal Assistant. In this role, you will provide administrative support to our lawyers and paralegals, ensuring the smooth operation of our real estate transactions.

Key Responsibilities
  • Internal Team Support
    • Coordinate with internal teams to ensure seamless communication and collaboration.
    • Prepare and organize legal documents related to real estate transactions.
    • Review client documents for accuracy, completeness, and compliance with legal standards.
    • Maintain accurate and organized files for all active and closed cases.
  • Transaction Coordination
    • Assist with the opening and closing of real estate transactions, including scheduling and documentation.
    • Assist in fund disbursement and accurate recording of financial transactions.
  • Due Diligence
    • Support the drafting of legal documents and correspondence under the direction of paralegals and lawyers.
    • Ensure compliance with relevant laws and regulations in all real estate transactions.
    • Utilize legal practice management software and other relevant technology tools to streamline processes and maintain records.
Requirements
  • 1-3 years of experience in an intermediate administrative role.
  • Diploma in Administration from a recognized post-secondary institution.
  • Proficiency in MS Office Suite and Office 365.
  • Proven track record of excellent organizational skills and effective systems management.
  • Advanced communication skills across all mediums.
  • Proven ability to multitask and prioritize effectively.
  • Familiarity with, or a strong interest in, working within a legal environment.
Why Join Scotia Law?

We offer a competitive salary, benefits, and a working environment that is professional and fun. As a member of our team, you will have the opportunity to gain valuable experience and contribute to the success of our firm. We are committed to creating a positive and inclusive work environment and welcome applications from diverse candidates.