Legal Assistant

7 months ago

Dartmouth, Canada BOYNECLARKE Full time

Discover the **BOYNECLARKE LLP** Advantage

At **BOYNECLARKE LLP**, a prestigious law firm located in the heart of downtown Dartmouth, you’ll find more than just breathtaking views of the Halifax Harbour. For over 50 years, we have been committed to fostering an environment where professionals thrive—balancing professional success with personal well-being.

**Why Join BOYNECLARKE LLP?**
- **Professional and Personal Growth**:We promote a culture of continuous learning and development, ensuring every team member has the opportunity to excel.
- **Work-Life Balance**: Our flexible scheduling and generous paid time off ensure that your career grows with your personal needs.
- **Health and Wellness Focus**: From fitness classes and wellness subsidies to free 24/7 virtual healthcare, we prioritize the health of our employees.
- **Comprehensive Benefits Package**: Enjoy excellent benefits, including fully employer-paid options, cost-shared plans, and an RRSP matching program.
- **Dynamic Work Environment**: Experience a modern workplace with a casual dress code, fostering a comfortable and productive atmosphere.
- **Community Engagement**:We strengthen our commitment to the community with programs like volunteer time, employee-driven initiatives, and monthly giving to charities chosen by our employees.

**Core Responsibilities**

As Legal Assistant within our Family Law Team your responsibilities will include:

- Finalizing transactions procedure in Closing Folders
- Reviewing and prioritizing incoming and outgoing mail/couriers, coordinating faxes, and scanning/copying documents;
- Processing, updating, and tracking PDF files; including page organization & replacement, version control, integration with DocuSign, and sharing/storing across multiple locations in collaboration with internal and external clients;
- Drafting routine correspondence for lawyer review;
- Transcribing dictations using appropriate format, producing documents, correspondence, and all follow-up work as directed;
- Answering client inquiries, taking care of drop-in clients/cold calls, and communicating with key parties in a timely manner;
- Booking client meetings, etc., and maintaining lawyer schedule and agenda;
- Conducting client intake, completing conflict searches, and opening new client files;
- Maintaining up-to date and accurate electronic and paper client files with the use of a document management system;
- Processing large volumes of documents with ability to use technology to store and organize files diligently; and,
- Assist other Family Law team members as needed.

**Key Skills**

The ideal fit for this role requires the following combination of qualifications, skills, and experience:

- Graduate of a Legal Assistant/Paralegal diploma program or equivalent combination of training and experience
- Detail oriented and meticulous
- Proficient in thinking critically and solving problems
- Strong verbal and written communication skills with a demonstrated ability to work with multiple stakeholders
- Proven ability to manage time and demonstrated ability to handle multiple priorities in a deadline driven work environment
- Ability to be self-motivated and autonomous
- Excellent team player who contributes positively to team culture
- Adept at using technology such as Outlook and the full Microsoft Office suite, and a talent for learning new computer programs quickly
- Knowledge of Athennian, Closing Folders, and ProLaw an asset

**Make Your Mark at BOYNECLARKE LLP

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