Asset Management Coordinator

6 days ago

ChathamKent, Canada Municipality of Chatham-Kent Full time
Job Description

The Municipality of Chatham-Kent is seeking a highly organized and detail-oriented Asset Management Assistant to join our team in the Parks, Fleet and Facilities division.

Key Responsibilities
  • Provide administrative support to the Manager, Asset Management, in prioritizing, performing, and overseeing various tasks to achieve divisional outcomes.
  • Coordinate the ordering and purchasing of supplies for the functional area, ensuring timely delivery and effective inventory management.
  • Manage databases and provide user training for facility bookings, ensuring accurate and up-to-date information.
  • Prepare and edit correspondence, reports, and policies on behalf of the Manager, reviewing and suggesting changes as necessary.
  • Assist in the preparation and monitoring of the functional area's annual budget and quarterly variance reports, ensuring accurate financial data.
  • Receive and screen information, correspondence, and visitors, using judgment and sensitivity to the Manager's priorities.
  • Organize and track income, expenditures, and refunds, performing accounting functions such as processing purchase orders, invoices, and payments.
  • Provide support for budget variance reporting and annual budget process, ensuring accurate financial data.
  • Participate in special projects as assigned by the Manager, working collaboratively with team members to achieve divisional outcomes.
  • Work in accordance with the provisions of applicable Health and Safety legislation and all corporate and departmental policies and procedures related to Occupational Health and Safety.
Requirements
  • College certificate or diploma in office administration, business administration, accounting, or a related program, plus 4-6 years of related administrative experience.
  • Experience working in an office setting, preferably in a municipal or government-related environment, supporting management positions.
  • Experience ordering and purchasing supplies, preparing reports, and arranging meetings.
  • Understanding of statistical reporting and tracking capabilities, database management, and HRIS programs.
  • Demonstrated competency in customer service, including dealing effectively with difficult and irate customers.
  • Knowledge of D365-CRM or similar programs, and experience creating and depositing bank deposits, performing accounting functions.
  • Strong computer skills in Microsoft Office, XplorRecreation POS, and other software programs.
Working Environment

This position works indoors, with occasional walking and standing. The successful candidate will be required to have a valid class G Ontario driver's licence and a reliable vehicle.

Benefits

This temporary full-time position offers an hourly wage of $29.028 to $32.878, with 15% in lieu of benefits and 4% vacation pay.

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