Administrative Coordinator for Complex Mental Health Services
2 weeks ago
Job Summary
We are seeking an Administrative Coordinator to join our team at the Provincial Health Services Authority (PHSA). As a key member of our team, you will provide administrative support to our Program Assistant, Provincial Specialized Programs.
About Us
The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective healthcare for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.
About the Role
This is a hybrid position that requires one day on-site at the PHSA office in Burnaby. The successful candidate will provide confidential administrative and secretarial support to the program/department, following administrative policies and procedures and organizing the day-to-day administrative operations to ensure accurate and timely delivery of administrative services.
Duties
- Responds to verbal and written communication and liaises internally and externally to respond to, share information, clarify details, and ensure follow-up by relevant personnel on emergent issues.
- Prepares and updates various documents such as reports, correspondence, presentation materials, spreadsheets, and website materials in an accurate and timely manner including material that is confidential or sensitive in nature.
- Maintains a consistently updated and accurate meeting schedule for the program/department as required. Coordinates meetings ensuring well-defined and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents and meeting facilitation.
- AUTHORIZE EXPENSE REIMBURSEMENTS AND INVOICES UP TO A PRE-DETERMINED LIMIT, AND UTILIZES AN EXPENDITURE TRACKING SYSTEM TO ENSURE EXPENDITURES AND INVOICES ARE AUTHORIZED AND PROCESSED IN A TIMELY AND ACCURATE MANNER.
- Ensures appropriate supplies and support materials are available and equipment is in working order. Coordinates and standardizes the implementation of technology (new and existing) within the program.
What We Offer
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Estimated Salary Range: $54,960 - $74,160 per annum
Education and Experience: A level of education, training and experience equivalent to Grade 12 plus graduation from a formal secretarial program plus three (3) years recent related experience.
Language Requirement: English
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