Office Support Specialist

4 weeks ago

Calgary, Alberta, Canada KU-AN Services Incorporated Full time

Are you looking for a career that offers stability and growth opportunities? KU-AN Services Incorporated has an exciting opportunity for an Office Support Specialist to join our team.

Job Description:
  • We are seeking a highly organized and detail-oriented individual to provide administrative support to our staff.

The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment. You will be responsible for providing exceptional customer service, both internally and externally.

Responsibilities:
  1. Type and proofread correspondence, forms and other documents: Prepare and edit various types of documents, including letters, reports, and presentations.
  2. Receive and forward telephone or electronic enquiries: Respond to phone calls, emails, and messages in a timely and professional manner.
  3. Work on reports from manual or electronic files, inventories and databases: Analyze data and prepare reports for management review.
  4. Sort, process and verify applications, receipts and other documents: Ensure accuracy and completeness of documents before filing or processing.
  5. Process incoming and outgoing mail manually or electronically: Sort, distribute, and track mail and packages.
  6. Send and receive messages: Use various methods to communicate with colleagues, clients, and stakeholders.
  7. Perform basic bookkeeping tasks: Record financial transactions, maintain records, and perform reconciliations.
  8. Compile data, statistics and other information: Gather and analyze data to inform business decisions.
  9. Prepare invoices and bank deposits: Generate invoices, manage payments, and reconcile accounts.
  10. Order office supplies and maintain inventory: Coordinate procurement and maintenance of office materials.
  11. Conduct research: Gather information and data to support business operations.
  12. Perform data entry: Accurately record data into various systems and databases.
  13. Provide customer service: Respond to customer inquiries, resolve issues, and provide support.
  14. File material in storage area: Organize and maintain physical and digital files.
  15. Label, file and retrieve documents: Ensure accurate and efficient document management.
  16. Organize and schedule office work: Prioritize tasks, manage time, and meet deadlines.Requirements:
  • Computer and technology knowledge: Proficiency in Microsoft Office Suite, social media, and other software applications.
Working Conditions:

The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and as part of a team.

Salary: $45,000 - $55,000 per yearBenefits:

KU-AN Services Incorporated offers a competitive salary and benefits package, including health, dental, and vision insurance, paid time off, and retirement savings plan.

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