Payroll and Accounting Team Leader

1 week ago

Barrie, Ontario, Canada MV Transportation Full time

Company Overview: MV Transportation is dedicated to delivering exceptional transit services, operating with a commitment to community enhancement and employee engagement.

Position Overview: The Payroll and Accounting Supervisor plays a crucial role in supporting the financial operations of the organization. Reporting directly to the Accounting Manager, this position is integral to the accounting team, focusing on financial tasks related to payables, payroll, forecasting, and program oversight.

Key Responsibilities:

  1. Oversee the accurate and timely execution of bi-weekly payroll cycles.
  2. Input payroll data daily into the designated software, monitoring for discrepancies and maintaining employee time records.
  3. Establish and refine audit and internal control measures for payroll processes.
  4. Analyze internal and payroll provider reports for accuracy and compliance.
  5. Investigate payroll discrepancies and ensure adherence to established procedures.
  6. Collaborate with payroll providers to ensure compliance with applicable laws and regulations.
  7. Engage with various internal and external stakeholders to ensure precise payroll deduction processing.
  8. Assist with compliance and reporting for WSIB, ensuring accurate payroll records.
  9. Maintain comprehensive payroll records in both electronic and written formats.
  10. Conduct reconciliations to verify the accuracy of earnings and deductions.
  11. Prepare journal entries for payroll and related accruals.
  12. Ensure payroll practices align with Collective Bargaining Agreements.
  13. Generate periodic and ad hoc reports as needed.
  14. Process purchase orders through internal accounting systems.
  15. Prepare accounts payable invoices for management approval.
  16. Perform monthly vendor statement reconciliations.
  17. Review and process employee expense claims.
  18. Manage petty cash reimbursements and reconcile manual cheque transactions.
  19. Update and maintain vendor and supplier databases.
  20. Assist in financial forecasting and projections for management.
  21. Support compliance with all relevant laws, regulations, and internal policies.
  22. Identify opportunities for cost savings through process improvements.
  23. Collaborate with staff and management to monitor system performance through reporting.
  24. Contribute to the development of standard operating procedures to ensure consistency and compliance.
  25. Assist in the recruitment, training, and supervision of team members.
  26. Provide clear communication and support to staff in achieving objectives.
  27. Monitor attendance and manage absenteeism effectively.
  28. Address human resource matters promptly and in accordance with company policy.
  29. Participate in labor relations discussions and represent the company in grievance procedures.
  30. Maintain professionalism and confidentiality in handling sensitive information.
  31. Support inventory management through periodic counts.
  32. Assist other departments with various tasks and special projects as needed.
  33. Promote a safe working environment and adhere to safety protocols.
  34. Demonstrate consistent attendance and punctuality in line with company policies.
  35. Perform additional duties as assigned.

Working Environment: The Payroll and Accounting Supervisor operates primarily in an office setting, with occasional after-hours responsibilities as necessary. The role involves various physical activities, including sitting, standing, and typing.

Qualifications:

  1. A degree or three-year college diploma in Accounting, Bookkeeping, Payroll Administration, or a related field.
  2. Preferred progress towards an Accounting or Payroll designation.
  3. A minimum of three years in progressively responsible accounting roles.
  4. Experience in payroll processing within both unionized and non-unionized environments.
  5. Supervisory experience in a unionized setting is advantageous.
  6. Strong customer service and communication skills.
  7. Ability to pass a Criminal Background Check.

Knowledge, Skills, and Abilities:

  1. Familiarity with ADP year-end processing.
  2. Understanding of GAAP and IFRS standards.
  3. Knowledge of the Employment Standards Act as it relates to payroll.
  4. Proficient in Microsoft Office, particularly Excel, with advanced skills in data analysis.
  5. Strong organizational skills and the ability to manage multiple projects.
  6. Excellent problem-solving capabilities.
  7. Ability to work independently and collaboratively across departments.

Benefits:

  1. Minimized commute with local work opportunities.
  2. Engaging work that contributes to community safety.
  3. Independence in a modern workplace.
  4. Flexible work schedules available.
  5. Company-provided uniforms.
  6. Employee discounts with local businesses.
  7. Opportunities for career advancement.

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