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Accounting & Payroll Supervisor - Transportation Industry
2 months ago
MV Transportation is seeking a highly skilled Accounting & Payroll Supervisor to join our team. As a key member of our accounting team, you will provide financial support to our business, focusing on payables, payroll, forecasting, and program management.
Key Responsibilities- Payroll Management: Manage the timely and accurate processing of bi-weekly full cycle payroll, ensuring compliance with relevant legislative requirements.
- Payroll Administration: Enter payroll information daily, maintain employee time data, and develop audit and internal control processes for payroll processing.
- Financial Analysis: Review internal reports and payroll provider reports for accuracy and reasonableness, researching discrepancies and ensuring adherence to procedures.
- Compliance and Reporting: Work with the payroll provider to ensure compliance with all relevant legislative requirements, communicate with internal and external parties, and assist with WSIB compliance and reporting.
- Financial Record-Keeping: Maintain a wide variety of payroll information, files, and records in written and electronic formats, ensuring accuracy and adherence to procedures.
- Financial Reporting: Reconcile and review payroll to ensure accuracy of earnings and deductions, providing journal entries for each pay and accruals.
- Collective Bargaining Agreements: Ensure payroll compliance to Collective Bargaining Agreements, preparing ad hoc, periodic, and annual reports as required.
- Accounts Payable and Receivable: Enter and process purchase orders, prepare accounts payable invoices for manager approval and payment, and perform monthly reconciliations of vendor statements.
- Expense Claims and Reimbursements: Review and process expense claims for reimbursement, process petty cash reimbursements, and process and reconcile inbound and outbound manual cheques.
- Vendor and Supplier Management: Update and maintain vendor and supplier files, preparing projections as required by local, regional, and corporate management for forecasting purposes.
- Operational Compliance: Assist in ensuring the operation is compliant with all laws, regulations, and standards applicable, including client and company policies and procedures.
- Process Improvement: Identify and recommend new ways to save money by streamlining business processes, working with staff and management to monitor system performance through business reports.
- Staff Supervision: Assist with the development of standard operating procedures, supervise staff, and communicate clearly to help staff accomplish assigned objectives.
- Human Resources: Monitor attendance and absenteeism, address human resource issues promptly, and apply discipline according to company policy.
- Labour Relations: Participate in and advise management regarding labour relations strategies and relationships, representing the company in grievance procedures.
- Confidentiality: Maintain the confidentiality of all payroll records, employee records, business records, client and customer information, data, and other information not otherwise available to the public.
- Inventory Management: Assist with periodic cycle count of parts inventory, supporting other departments with various duties and providing backup when required.
- Workplace Safety: Maintain a safe work area and a focus on safety to reduce the opportunity for injury to self or other employees.
- Education: Completion of a degree or three (3) year college diploma with specialization in Accounting, Bookkeeping, Payroll Administration, or an equivalent combination of education and experience.
- Designations: Accounting and/or Payroll designation in progress is preferred.
- Experience: Three (3) years of experience in progressively responsible accounting positions, with a minimum of three (3) years of experience processing payroll in a unionized and non-unionized environment.
- Skills: Excellent customer service and communication skills, experience with ADP year-end processing, knowledge of GAAP and IFRS, and proficiency in Microsoft Office software, including Word, Outlook, and Excel.
