Marketing and Event Coordinator

4 weeks ago

Montreal, Quebec, Canada Maya HTT Full time
Marketing and Event Coordinator Job Description

MAYA HTT is a world-leading developer and services provider of digital industries software solutions. The company's top-tier engineering and manufacturing organizations rely on Maya's experience and expertise to achieve the full potential of their software investment.

We are looking for an enthusiastic, proactive, and motivated individual with marketing and event planning experience to join our team. The marketing and event coordinator will be responsible for managing trade shows, events, webinars, and marketing projects.

Main Responsibilities:
  • Manage logistics of tradeshows and events, including exhibitor listings, negotiation of sponsorship packages, backdrop, promotional items, abstract submissions, etc.
  • Coordinate webinars, including invitations, calendar of topics, advertising webinar, coordination with presenters, webinar portal, polling tool, follow-up emails, training certificates, and lead follow-up after webinar, etc.
  • Update webinar calendar by aligning different topics and featured speakers.
  • Maintain and update website content concerning events and webinars.
  • Oversee social media and direct communications with prospects through CRM salesforce and Pardot to ensure high registrations to webinars.
  • Ensure event activities are properly documented and announced in internal and external communications.
  • Find and manage association memberships that allow us to reach new prospects.
  • Evaluate new events to attend using specific criteria tied to relevance, profile of attendees, speaking opportunities, lead generation, ROI, etc.
  • Find creative ideas to better plan, attract attendance, generate qualified leads, and improve after-event follow-up process.
  • Keep track of event costs.
  • Conduct post-event evaluations to determine how future events could be improved.
Requirements:
  • College or Bachelor degree in Marketing or Administration (or equivalent combination of education and experience).
  • Great planning skills - a minimum of 1 year corporate event planning experience is preferred.
  • Excellent organizational, communications, and interpersonal skills.
  • Capable of managing multiple projects and deadlines.
  • Detail-oriented and thorough.
  • Knowledge of MS Office.
  • Strong understanding of digital marketing tools (SEM, SEO, social media, etc.).
  • CRM experience, preferably Salesforce and Pardot.
  • Experience in a software and services sales environment.
  • Ability to organize, prioritize, and successfully multi-task.
  • Proactive with excellent problem-solving skills.
  • Bilingual (French and English), both verbal and written. (The position requires regular interaction with colleagues, suppliers, and customers based outside of Quebec, nationally and internationally).

Why work at Maya HTT?

  • Flexible working hours and hybrid work. Office downtown Montreal, 2-minute walk from Atwater Metro.
  • Permanent position, competitive base salary, and yearly increase.
  • 100% employer-paid benefits starting from Day One: Medical, Dental, Vision, Life, Short/Long Term disability insurances.
  • Retirement savings: Group RRSP / DPSP Plan with employer contributions open to join from Day One.
  • Career growth opportunities: Our flexible career paths allow you to grow, and we like to promote internally.
  • Learning opportunities: Learn from the best in the industry and develop your skills.
  • Generous time-off policy: We promote a healthy work-life balance with a flexible PTO policy, sick/personal days, and a summer flex schedule.
  • Structured onboarding program: We're invested in your success; you'll have team members to support you and provide a wide range of assistance from Day One.
  • Join an award-winning company that is recognized worldwide as an industry leader.

Our candidate experience flow: HR phone screen - virtual interviews using Microsoft Teams - in-person interview including delivering a technical presentation - job offer.

Maya HTT is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process.

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