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Administrative Coordinator

2 months ago

Peterborough, Ontario, Canada 2735497 ONTARIO INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 2735497 ONTARIO INC. as a key member of our support services team.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the company's goals and objectives.
  • Financial Management: Plan and control budgets and expenditures to ensure efficient use of company resources.
  • Policies and Procedures: Establish and implement policies and procedures to ensure smooth day-to-day operations.
  • Meeting Support: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Administration: Determine and establish office procedures and routines to maintain a productive work environment.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling: Schedule and confirm appointments to ensure timely meetings and events.
  • Contract Management: Manage contracts to ensure compliance with company policies and procedures.
  • Communication: Answer telephone calls and relay messages to ensure prompt communication with stakeholders.
  • Data Analysis: Oversee the analysis of employee data and information to inform business decisions.
  • Reporting: Oversee the preparation of reports to provide insights and recommendations to senior management.
  • Advisory Role: Advise senior management on administrative matters to ensure informed decision-making.
  • Employee Support: Respond to employee questions and complaints to ensure a positive work environment.
  • Supply Chain Management: Order office supplies and maintain inventory to ensure efficient operations.
  • Collective Bargaining: Negotiate collective agreements on behalf of employers or workers to ensure fair and equitable terms.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support business needs.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure professional communication.
  • Data Entry: Perform data entry to ensure accurate and up-to-date records.
  • Marketing Support: Work with the marketing department to understand and communicate marketing messages to the field.
  • Staffing: Recruit and hire workers and carry out related staffing actions to ensure a skilled and diverse workforce.
  • Digital Database Management: Maintain and manage digital databases to ensure accurate and efficient record-keeping.
  • Client Support: Consult with clients after sale to provide ongoing support and ensure customer satisfaction.
  • Project Management: Assign, coordinate, and review projects and programs to ensure timely completion and effective outcomes.
  • Operational Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficient and effective use of company resources.
Work Environment

The successful candidate will work in a fast-paced environment with tight deadlines, requiring strong attention to detail and multitasking skills.

Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year.
  • Language: English.
  • Work Hours: 35 hours per week.