Administrative Support Professional

22 hours ago


Ottawa, Ontario, Canada Ottawa Community Immigrant Services Organization Full time
Job Summary
Ottawa Community Immigrant Services Organization is seeking a highly skilled and organized Executive Assistant to provide exceptional support to our senior management team. As an integral member of our office, you will play a vital role in ensuring the smooth operation of the Management office and contributing to our organization's success.

Main Responsibilities
- Provide administrative assistance to the Executive Team, including event planning, operational support, and office management
- Facilitate efficient communication by managing critical issues and ensuring the Executive Team is well-informed about significant matters within the organization
- Organize external meetings seamlessly, handling invitations, agendas, minute-taking, venue setup, catering arrangements, and providing telephone support
- Deal with high-level and sensitive inquiries from callers and visitors effectively
- Prepare and oversee the submission of concise briefs and reports to the Executive Team while also maintaining statistical records as needed
- Manage the Executive Team's schedule, including coordinating meeting logistics
- Maintain an efficient filing system for the Executive Team's office and corporate files to ensure easy access to information
- Handle public inquiries promptly and professionally, providing accurate information as needed

Required Skills and Qualifications
- 15 to 30 years of age (inclusive) at the start of employment
- Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act
- Legally entitled to work in Canada according to the relevant provincial/territorial legislation and regulations
- Enrolled as a post-secondary student in the previous academic year and intending to return to school full-time in the next academic year
- Enrolled in post-secondary social sciences, business administration, HR related courses and equivalent experience
- Experience in working with diverse cultural backgrounds
- Sound knowledge of different issues facing newcomers to Canada, specifically refugees and immigrants
- Strong facilitation and public speaking skills
- Flexibility regarding work location
- Strong work ethic, leadership, and the ability to multi-task
- Strong communication, interpersonal, organizational, and time management skills
- Fluency in written and spoken English is essential
- The ability to speak other languages that are spoken by the diverse communities in Ottawa is an asset

Estimated Salary: $16.55 per hour

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