Project Coordinator

3 weeks ago

Toronto, Ontario, Canada Aecon Group Inc. Full time

Aecon Group Inc. is committed to delivering exceptional results through innovative and collaborative approaches. As a leading infrastructure development company, we are seeking a skilled Project Coordinator - Proposal Specialist to join our team.

About the Role

This role will be responsible for coordinating proposal submissions from bid/no bid decisions through contract execution. You will work closely with multiple teams, including Estimators and Operations, to ensure high-quality responses to clients. If you have prior experience in proposal coordination and effective verbal and written communication skills, we encourage you to apply.

Key Responsibilities
  • Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, build proposal presentation PowerPoints, and overall coordination of the proposal from the bid/no bid review to the contract execution.
  • Write various proposal sections, as needed, including executive summaries, project descriptions, resumes, standard responses, and support writing/developing new plans with the operations/estimating teams.
  • When required support designing/conceptualizing graphics through PowerPoint – Build-a-Graphic to enhance proposal submissions.
  • Assist in managing, monitoring, and maintaining the proposal content management database, and content libraries through SharePoint and Expedience.
  • Support in keeping accurate records on proposals, results, process lessons learned and debriefs.
  • Support business development initiatives in building strategy content, BD decks, and supporting pipeline management.
  • Participate in proposal strategy and review sessions.
  • Responsible for document management of the submission and support the content/document management of the bid library.
About You
  • A self-motivated team player with 2 to 5 years of proposal experience, preferably within the utilities construction industry.
  • The ability to manage proposals and internal projects in a deadline-orientated environment.
  • Strong English language and writing skills, with a high attention to detail and the ability to proofread and edit content.
  • Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
  • Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
  • Ability to work in a collaborative team environment with shared goals.
  • APMP Foundation or Practitioner Certification is considered an asset.
  • Communications, Marketing, Journalism, or Business degree, or equivalent work experience.
What We Offer

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us. At Aecon Group Inc., you can count on:

  • Safety First. Our number one core value. If we can't do it safely, we don't do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We're passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.
Estimated Salary

$80,000 - $110,000 per year, depending on experience.

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