Administrative Officer

1 month ago

Ottawa, Ontario, Canada SMOKE AVENUE Full time
Job Title: Administration Officer

At SMOKE AVENUE, we are seeking a highly organized and detail-oriented Administration Officer to join our team. As an Administration Officer, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:
  • Review and evaluate new administrative procedures to ensure they are efficient and effective.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including data entry and report preparation.
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals and correspondence.
  • Perform data entry and maintain accurate records.
  • Train staff on new procedures and systems.
  • Oversee and co-ordinate office administrative procedures.
  • Monitor and evaluate the effectiveness of administrative procedures.
  • Oversee payroll administration.
Requirements:
  • 1 year to less than 2 years of experience in an administrative role.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Ability to multitask and prioritize tasks effectively.
  • High school graduation certificate or equivalent experience.
Working Conditions:
  • Ability to work in a fast-paced office environment.
  • Ability to work under pressure and meet deadlines.
  • Ability to maintain confidentiality and handle sensitive information.
Language:
  • English is the primary language of communication.
Benefits:
  • Free parking available.
  • 35 hours per week.

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