Administrative Operations Project Coordinator

4 weeks ago

Port Coquitlam, British Columbia, Canada Upper Canada Specialty Hardware Limited Full time
Position Overview

Work Term: Permanent

Work Language: English

Hours: 37.5 hours per week

Education: College/CEGEP

Experience: 1 year to less than 2 years

Work Environment

This role is situated within the private sector, specifically in an urban setting.

Key Responsibilities
  • Implement and refine administrative processes to enhance operational efficiency.
  • Review and assess the effectiveness of new administrative procedures.
  • Delegate tasks to office support personnel to optimize workflow.
  • Establish work priorities, ensuring adherence to procedures and deadlines.
  • Manage administrative functions of the organization.
  • Assist in preparing the operational budget while maintaining inventory and budgetary controls.
  • Compile data and generate periodic and specialized reports, manuals, and correspondence.
  • Oversee and coordinate office administrative procedures to ensure smooth operations.
  • Address and resolve conflict situations as they arise.
  • Monitor and evaluate project progress and outcomes.
  • Supervise both technical and support staff to ensure effective performance.
  • Design project frameworks and oversee data analysis to prepare comprehensive reports.
  • Develop and implement policies and programs to enhance organizational effectiveness.
  • Coordinate maintenance and repair services as necessary.
  • Manage project activities in collaboration with other supervisors or managers.
  • Oversee departmental operations that provide various administrative services.
  • Ensure that commercial or residential projects align with requirements, budget, and timelines.
Technical Proficiency

Proficient in the following software:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Google Drive
Experience Requirements

Prior experience in project coordination is essential.

Work Conditions
  • Ability to work independently in a fast-paced environment.
  • Capable of performing under pressure and meeting tight deadlines.
  • Attention to detail is crucial due to a large workload.
Personal Attributes
  • Strong interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Demonstrated flexibility and organizational skills.
  • Reliable with the ability to multitask effectively.
  • Strong time management and adaptability skills.
  • Team-oriented mindset.
Health and Other Benefits
  • Comprehensive dental plan.
  • Disability benefits.
  • Health care plan.
  • Additional benefits including team-building opportunities and available parking.
Diversity and Inclusion Support

The organization is committed to creating a welcoming environment for all employees, including:

  • Awareness training for persons with disabilities.
  • Diversity and cross-cultural training for newcomers and refugees.
  • Support and training for youth, veterans, Indigenous people, mature workers, and visible minorities.

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