Administrative Coordinator

2 weeks ago

Calgary, Alberta, Canada Institute of IT Training Inc Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Institute of IT Training Inc. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our team members, including scheduling appointments, managing calendars, and preparing correspondence.
    • Develop and implement effective administrative procedures to ensure smooth day-to-day operations.
  • Communication and Customer Service
    • Respond to inquiries and provide excellent customer service to our clients and stakeholders.
    • Communicate effectively with team members, clients, and external partners to ensure seamless collaboration and coordination.
  • Record Keeping and Data Management
    • Maintain accurate and up-to-date records, including files, databases, and spreadsheets.
    • Ensure compliance with data protection and confidentiality policies.
  • Office Management
    • Oversee the maintenance of a clean and organized workspace, including supplies and equipment.
    • Coordinate travel arrangements and manage expense reports.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Strong organizational and time management skills.
    • Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Working Conditions
  • Work Environment
    • Work in a fast-paced office environment.
  • Physical Demands
    • Ability to work in a seated position for extended periods.
    • Ability to lift up to 25 pounds.
What We Offer
  • Competitive Salary
    • A competitive salary and benefits package.
  • Opportunities for Growth
    • Opportunities for professional growth and development.

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