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Administrative Liaison

2 months ago

Toronto, Ontario, Canada Toronto District School Board Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Liaison - Superintendent of Education to join our team at the Toronto District School Board. This is a permanent position that requires strong administrative leadership and liaison skills.

Key Responsibilities
  • Provide administrative leadership and support to the System Superintendent and other senior team members.
  • Act as a key liaison with the Elders Council, Urban Indigenous Community Advisory Committee, and other stakeholders.
  • Provide knowledge, support, and training to office support staff in the Urban Indigenous Education Centre.
  • Manage and maintain office records, ensuring accuracy and appropriate cross-referencing.
  • Manage relevant data and prepare ad-hoc and regular reports.
  • Provide confidential administrative services, including performance reviews, disciplinary issues, and grievances.
  • Liaise with Employee Services and other departments to resolve issues at the Learning Centre/department level.
  • Process excursion requests for compliance, completeness, and accuracy.
  • Formulate the Superintendent's/department budget and monitor budget activity on an ongoing basis.
  • Provide confidential support in dealing with individual student issues.
  • Compose, edit, and prepare correspondence.
  • Prepare and distribute information/agendas for meetings and record minutes of meetings as required.
  • Co-ordinate meetings and appointments on behalf of the Superintendent.
  • Liaise and share information with the Ministry of Education, Indigenous Education office, and other Board staff.
  • Participate in leadership team meetings and ensure follow-up on action items at those meetings.
Requirements
  • High school diploma or equivalent required; post-secondary education in a related field an asset.
  • Minimum 2 years of experience in an administrative role, preferably in an educational setting.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office and other software applications.