Administrative Assistant and Bookkeeper

3 weeks ago

Montreal, Quebec, Canada BFL Canada Full time

Support the Chief of Staff in our Montreal Office

We are seeking a highly organized and detail-oriented Bookkeeper/Administrative Assistant to provide administrative support to our Chief of Staff in our Montreal office.

As a key member of our team, you will be responsible for managing the maintenance of our real estate properties, working closely with our bookkeeper and accounting team to ensure daily and monthly financials are up to date, and following up on the approval of all invoices for our real estate projects.

Additional responsibilities include preparing and submitting expense reports, composing and editing letters, non-technical and business documentation, memos, and reports, and organizing on-site and off-site meetings and events.

You will also be responsible for coordinating and participating in meetings and events related to the Chief of Staff's office, ensuring follow-ups are done in a timely manner to keep all files up to date, and handling incoming phone calls and collecting and distributing incoming mail.

As a trusted member of our team, you will maintain a close and highly responsive relationship with the Chief of Staff, work in tandem with them to document strategic direction, and ensure follow-up with stakeholders is performed in a timely fashion.

You will also be responsible for attending Board meetings, taking minutes, and ensuring prompt distribution of same to all Board members, following an organized filing/document management process for electronic and paper documents, and assisting in building the Customer Relationship Management (CRM) model for all companies under the LORENZETTI umbrella.

Our ideal candidate will have 5 to 10 years of experience in a similar role, a college diploma in Administration and/or Accounting, and excellent customer support and exceptional follow-through skills.

They will also be bilingual with strong verbal and written communication skills in French and in English, have excellent knowledge of the MS Office Suite, and be able to work independently and within a team on special and ongoing projects.

We welcome and encourage applications from people with diverse abilities and are committed to fostering an environment that is diverse, equitable, inclusive, and accessible to all.

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