School Secretary
4 weeks ago
Primary Responsibilities
The School or Centre Secretary provides administrative support to the school or centre by performing various tasks related to the smooth operation of the institution.
Main Functions
- Plans and organizes secretarial work to ensure compliance with administrative obligations and deadlines.
- Follows up on administrative procedures and takes necessary actions.
- Responds to requests and complaints, and resolves problems within their competence.
- Compiles information for budget preparation, monitors budget balances, and prepares reports.
- Keeps accounting books, pays invoices, and makes bank deposits.
- Purchases goods, fills out purchase orders, and receives and distributes goods according to policy.
- Manages the school supply store, draws up physical inventories, and requests repairs.
- Prepares lists of available teachers for substitution and ensures absent employees are replaced.
- Keeps registers and files related to student registration, staff and student absences, and temporary staff payroll.
- Responds to students' needs, conveys messages, and takes measures in emergency situations.
- Carrries out administrative tasks related to the loan of books, audiovisual equipment, and room rentals.
- Responds to information requests, forwards documentation, and prepares responses.
Requirements
The ideal candidate should have excellent organizational and communication skills, be able to work independently, and possess a strong understanding of administrative procedures.
Working Conditions
The School or Centre Secretary works in a fast-paced environment and must be able to multitask, prioritize tasks, and meet deadlines.
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