Lead Document Control Specialist

1 week ago

Old Toronto, Ontario, Canada oilandgas Full time
Job Description

We are seeking a highly skilled Lead Document Control Specialist to join our team at oilandgas. As a key member of our Document Control team, you will be responsible for leading a small team in supporting various projects, including large-scale transportation projects.

Key Responsibilities:
  1. Develop and Implement Document Management Procedures: Create, implement, and assess the effectiveness of Document Management procedures and processes.
  2. Ensure Project Documentation: Receive, track, and monitor project documentation according to the Document Management Plan.
  3. Train and Coach Team Members: Develop and provide training, guidance, and coaching to other Document Controllers, internal and external users to ensure a consistent approach.
  4. Provide Status Reporting: Provide accurate and timely status reporting metrics of all pertinent document control functions.
  5. Document Management Oversight: Oversee, implement, maintain, and support the continued development of tools, systems, processes, and procedures.
  6. Other Duties: Perform other duties as required.
Why Choose oilandgas?

We offer:

  1. Opportunities for Growth: Work on various major projects for internal and external clients.
  2. Work-Life Balance: An exciting environment where work-life balance is important.
  3. Learning and Development: A wide array of learning and development opportunities.
  4. Competitive Compensation: Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
  5. Health and Safety: A work environment focused on health and safety.
Requirements:
  1. Experience: Minimum of 5-8 years of previous experience in a document management role within the construction, infrastructure, or related industry.
  2. Document Management Skills: Proven experience in all areas of document management, including issue, creation, retrieval, and retention, supporting large-scale projects.
  3. Leadership Skills: Proven ability in managing and developing Document Controls systems, tools, processes, and procedures within the engineering and construction sector.
  4. Technical Skills: Proficient experience with Aconex, Microsoft Office Suite, and strong oral and written communication skills.
  5. Time Management: Excellent time management skills with the ability to proactively identify project document management needs and work effectively within a fast-paced environment with various deadlines and competing priorities.
  6. Education: High school diploma required, studies related to the field are an asset.

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