Document Control Specialist

1 week ago

Old Toronto, Ontario, Canada oilandgas Full time
Job Description

Job Title: Document Control Lead

Job Summary: We are seeking a highly skilled Document Control Lead to join our team in Toronto. The successful candidate will be responsible for developing and implementing a document management framework to ensure compliance with our governance system framework.

Key Responsibilities:

  • Develop and implement a document management framework to ensure compliance with the governance system framework.
  • Develop, implement, and assess the implementation of document management procedures and processes.
  • Ensure project documentation is received, tracked, and monitored according to the document management plan, including performing quality and compliance audits on documentation.
  • Identify and lead system improvements and rollouts.
  • Lead, mentor, and support the document control team to effectively deliver in a complex construction environment, including providing training to the project team on document management.
  • Undertake reporting and complete audits to ensure document management processes are well implemented and ensure data integrity.
  • Onboard project team and subcontractors to the document management system, including managing multiple subcontractor/vendor deliverables within the EDMS.
  • Ensure client and other stakeholders are onboarded to the document management system and supported through the lifecycle of the project.

Requirements:

  • 5-8 years of previous experience in a document management role within the construction, infrastructure, or related industry.
  • Advanced knowledge of progressive completion and handover processes within an alliance project.
  • Previous experience leading a document control team, including facilitating team member growth and development by providing regular coaching and supportive feedback.
  • Proven experience in all areas of document management, including issue, creation, retrieval, retention, audit, turnover, and continuous improvement strategies.
  • Proficient experience with Aconex and Procore, including Microsoft Office Suite.
  • Strong oral and written communication skills.
  • Excellent time management skills with the ability to proactively identify project document management needs and work effectively within a fast-paced environment with various deadlines and competing priorities.
  • High level of knowledge in relation to asset management and turnover is desirable.
  • High school diploma is required; studies related to the field are an asset.

Why Choose Us:

  • The opportunity to work on various major projects for internal and external clients.
  • An exciting environment where work-life balance is important.
  • A wide array of learning and development opportunities.
  • Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
  • A work environment focused on health and safety.

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