Document Control Lead

3 weeks ago

Toronto, Ontario, Canada Kiewit Full time

Position Overview

As a Document Control Lead, you will manage and oversee the document control team for a major transportation infrastructure project. Your responsibilities will encompass establishing efficient document flow and distribution processes for both design and construction teams at the project office.

Ensure all practices and procedures adhere to the project's document retention requirements. Conduct periodic audits to guarantee ongoing compliance. Implement procedures that ensure timely documentation processing to meet established delivery dates.

District Overview

Kiewit's Eastern Canada District undertakes a diverse range of projects, including highways, bridges, mass transit systems, mine site development and operations, hydroelectric powerhouses, wind-power plants, dams, and industrial facilities. We serve the construction and mining industries across Eastern Canada.

Responsibilities

  • Manage the organization and maintenance of an electronic document control and document management system.
  • Develop and implement specific procedures and processes for receiving, date-stamping incoming documents, logging, distribution, filing, review, approval, and distribution.
  • Optimize document control processes to minimize double handling of information or manual data entry.
  • Actively work towards improving and/or developing departmental procedures, workflows, and templates. Demonstrate commitment to quality assurance.
  • Establish the interface with any client or partner document management system(s).
  • Provide training to project teams on document control tools and processes to ensure compliance with the project document control management plan.
  • Supervise, mentor, and develop junior and intermediate document control staff.
  • Lead any modifications required to adapt the system to specific project needs.
  • Ensure accurate and timely documentation retrieval for all stakeholders.

Qualifications

  • Proven experience in document control within a construction or engineering environment.
  • Strong understanding of document management systems and best practices.
  • Excellent organizational, communication, and interpersonal skills.
  • Proficiency in Microsoft Office Suite.

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