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Multilingual Administrative Coordinator

4 weeks ago

Calgary, Alberta, Canada Nexus Immigration & Recruitment Full time

We are seeking a highly organized and detail-oriented Multilingual Administrative Coordinator to join our team at Nexus Immigration & Recruitment. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients and staff. Your excellent communication skills, both written and verbal, will enable you to effectively coordinate and plan office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.

Key Responsibilities:

  • Implement new administrative procedures and review existing ones to ensure efficiency and effectiveness.
  • Delegate work to office support staff and oversee the administration of the establishment.
  • Coordinate and plan office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Perform data entry and maintain accurate records.
  • Develop and implement administrative procedures to ensure compliance with company policies and procedures.

Requirements:

  • Bachelor's degree in a related field.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office and Google Drive.

Asset Languages:

  • Mandarin
  • Cantonese
  • Spanish; Castilian

Work Setting:

  • Private sector
  • Urban area
  • Consulting firm

Computer and Technology Knowledge:

  • Electronic mail
  • Electronic scheduler
  • Adobe Photoshop
  • MS Project
  • Social Media
  • Spreadsheet
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Google Drive

Transportation/Travel Information:

  • Public transportation is available.

Work Conditions and Physical Capabilities:

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal Suitability:

  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Ability to multitask
  • Time management
  • Adaptability
  • Integrity
  • Team player

Screening Questions:

  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?