Project Site Coordinator

4 weeks ago

Fort McMurray, Canada Fort McKay Group of Companies LP Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Site Administrator to join our team at Fort McKay Group of Companies LP. As a key member of our site operations team, you will be responsible for ensuring that all work is recorded and reported in a timely fashion, and that records are kept in an organized and easily traceable manner.

Key Responsibilities
  • Provide guidance and support to site-based teams and employees on general inquiries and requisitions.
  • Process day-to-day payroll transactions, including payroll requisitions and special payment requests.
  • Review and process LEMS (Labour, Equipment and Materials) in a timely manner.
  • Provide correspondence to vendors for quotes and order status on specific items as directed by the Site Project Manager/Coordinator.
  • Send out purchase requisitions and update PO logs as required.
  • Complete fuel card, vehicle pass requests, and rental requests, and obtain signature from the appropriate signing authority.
  • Support general document control, including meeting minutes, chart of employees, recruitment requisitions, and other administrative tasks as required.
  • Understand provincial and federal privacy laws as it pertains to collection of personal information.
  • Maintain daily tracking spreadsheets for data collection and reports.
  • Complete daily and monthly reconciliations in a timely manner.
  • Create and file all meeting minutes, and schedule crew meetings.
  • Maintain office supplies stock.
Requirements
  • High school diploma or GED is required.
  • Candidates with post-secondary education in Business Administration is an asset.
  • Retention of a valid class five (5) driver's license is required.
  • 3 year Drivers Abstract is required.
  • Knowledge in MS Office, specifically Word, Excel, and Outlook is required.
  • Experience in Adobe Sign, SAP and/or Ceridian Dayforce HCM is considered an asset.
  • CSTS and OSSA or BSO or CSO is required.
  • Candidates with experience working in a civil, earthworks, pipeline, and/or facility maintenance environment are an asset.
  • Good knowledge of payroll principles and practices.
  • Highly organized individual able to juggle multiple priorities from various stakeholders.
  • Effective communication and interpersonal skills, including good oral, written communication, and listening skills.
  • Strong knowledge of Alberta Employment Standards.
  • Familiarity with Service Canada processes and procedures.
  • Good analytical, problem solving, and critical thinking skills.
  • Ability to speak, write and read English is required.
What We Offer
  • Highly competitive salaries.
  • Safe working conditions.
  • The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career.
  • Work-life balance: We know our people have places to go, people to see and good times to have and we support that.

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