Executive Assistant

4 weeks ago

Toronto, Ontario, Canada OMERS Full time
Executive Assistant Opportunity

OMERS is seeking an exceptional Executive Assistant to support the SVP, Finance & Operations, based at our corporate head office in Downtown Toronto.

Key Responsibilities:
  • Provide confidential administrative services to the SVP, ensuring quality service and professionalism at every interaction.
  • Prioritize and effectively organize the SVP's workload to ensure critical items are highlighted and progressed.
  • Manage and coordinate a complex calendar with conflicting priorities.
  • Monitor incoming communications, including emails and phone calls.
  • Manage meetings, including scheduling, preparing agendas, arranging catering, taking minutes, and documenting action items.
  • Manage and code invoices, approvals, and accruals.
  • Schedule and coordinate team events, such as team Town Halls, Leadership team meetings, offsites, and other.
  • Recommend enhancements to increase the SVP's and the team's efficiency and effectiveness.
  • Build strong and effective relationships across the organization, including partnering with internal and external stakeholders.
  • Negotiate conflicting needs, including troubleshooting, handling matters with urgency, and following through on deliverables.
  • Build and enhance team community through all interactions.
Requirements:
  • 5-10 years' experience supporting a finance-focused C-suite executive in a large, complex, international organization.
  • Excellent skills and experience in the entire MS Office Suite, with a special focus on Outlook, To-Do, OneNote, PowerPoint, Word, and SharePoint.
  • Passion for maintaining order, organization, prioritization, and pace.
  • Evident skills in spoken and written communication.
  • A post-secondary education is preferred.

OMERS is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We are an organization that values diversity and inclusion, and we encourage applications from qualified candidates from diverse backgrounds.

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