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Office Coordinator

1 month ago

Vancouver, British Columbia, Canada Dumont & Co. Accounting Ltd. Full time

Job Title: Office Administrator

Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team at Dumont & Co. Accounting Ltd. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities:

  • Implement new administrative procedures to improve office efficiency
  • Review and evaluate existing procedures to ensure they are up-to-date and effective
  • Delegate tasks to office support staff to ensure timely completion
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including data entry and report preparation
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assist in the preparation of the operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Perform data entry and other administrative tasks as required
  • Train staff on new procedures and software
  • Oversee and co-ordinate office administrative procedures to ensure efficiency and effectiveness
  • Resolve conflict situations and monitor and evaluate office operations
  • Oversee payroll administration and plan and control budget and expenditures

Requirements:

  • 3-4 years of experience in an administrative role
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Strong organizational and time management skills
  • Proficiency in MS Office, including Excel, Word, and Outlook
  • Database software experience an asset
  • Google Drive and LinkedIn experience an asset
  • Ability to work in a fast-paced environment and meet tight deadlines
  • Attention to detail and ability to multitask
  • Excellent written and oral communication skills
  • Flexibility and adaptability
  • Reliability and integrity
  • Ability to work in a team environment

Work Environment:

  • 40 hours per week
  • Permanent position
  • English language required