Executive Assistant

5 days ago

Toronto, Ontario, Canada SWTCH Energy Inc. Full time
{"title": "Executive Assistant & Office Manager", "description": "Key Responsibilities

As an Executive Assistant & Office Manager at SWTCH Energy Inc., you will play a pivotal role in supporting senior executives and ensuring the smooth operation of our office. Your responsibilities will include:

  • Overseeing and managing daily office activities to ensure efficient operations.
  • Coordinating and tracking office supplies and equipment for all employees.
  • Overseeing office building maintenance, security, and access.
  • Managing office budget and identifying opportunities to save on costs.
  • Supporting with company software licenses, including renewals and compliance management.
  • Maintaining and implementing office policies and procedures to foster a productive work environment.
  • Providing technical support for office computers, peripherals, and software applications.
  • Supporting with onboarding technology and software for new employees.
  • Assisting with setup and maintenance of network systems, including ensuring connectivity and security.
Communication and Coordination

You will act as the main point of contact for all internal and external communications, facilitating effective cross-departmental communication and collaboration. You will handle incoming emails, phone calls, and inquiries with professionalism and discretion.

  • Acting as the main point of contact for all internal and external communications.
  • Facilitating effective cross-departmental communication and collaboration.
  • Handling incoming emails, phone calls, and inquiries with professionalism and discretion.
Event Coordination

You will plan, organize, and coordinate company events, meetings, and team-building activities, including logistical support for hybrid town hall meetings, annual retreats, and industry conferences.

  • Planning, organizing, and coordinating company events, meetings, and team-building activities.
  • Providing logistical support for hybrid town hall meetings, annual retreats, and industry conferences.
Administrative Support

You will provide comprehensive administrative support, including drafting correspondence, managing files, and handling confidential information. You will also perform general office duties such as data entry, record-keeping, and maintaining a clean and organized workspace.

  • Providing comprehensive administrative support, including drafting correspondence and managing files.
  • Performing general office duties such as data entry, record-keeping, and maintaining a clean and organized workspace.
Executive Support

You will organize and manage executives' calendars, including scheduling meetings and coordinating travel arrangements. You will also prepare and arrange documents, presentations, and reports for executive meetings.

  • Organizing and managing executives' calendars, including scheduling meetings and coordinating travel arrangements.
  • Preparing and arranging documents, presentations, and reports for executive meetings.
Requirements

To be successful in this role, you will need:

  • Proven experience as an executive assistant or office manager.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Google Suite, Microsoft Office Suite, and other relevant software.
  • Ability to handle sensitive information with confidentiality.
  • Bachelor's degree in Business Administration or a related field is preferred.
Benefits

As an employee of SWTCH Energy Inc., you will enjoy:

  • Benefits Day 1.
  • Impactful work contributing to our mission of promoting sustainable energy practices and reducing carbon emissions globally.
  • Environmental impact - We are a clean energy company with a mission to reduce carbon emissions globally to ensure a clean and sustainable future.
  • Diversity - We value different paths and experiences.

SWTCH Energy Inc. is an equal opportunity employer, and we welcome applications from qualified candidates. Please note that all qualifications will be done face-to-face, whether in person or over Google Meet. We do not send out offers of employment without meeting candidates and do not offer employment via text. If you are contacted for any personal information via text and/or without having met a member of our hiring team in person, please disregard.

Annual Salary Range: $65,000 - $85,000

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