Administrative Coordinator, Operations Team
1 week ago
About Veolia
Veolia is a leading environmental services company with a mission to create a positive impact on the planet. Our 213,000 employees worldwide are committed to delivering innovative solutions for water treatment, waste management, and energy efficiency.
About the Role
We are seeking an Administrative Assistant to support our Operations team in various tasks. As an Administrative Assistant, you will provide administrative support, coordinate travel arrangements, and assist in maintaining the smooth operation of the department.
Key Responsibilities:
- Administrative tasks (30%):
- Manage office administrative tasks;
- Prepare and submit internal department reports;
- Coordinate internal and external training sessions for new employees;
- Assist with updating department files and documents;
- Respond to internal calls and emails;
- Replace the receptionist as needed;
- Accommodate clients and visitors as needed;
- Prepare, distribute, and send correspondence and packages as required;
- Documentation (30%):
- Be responsible for updating standard department documents;
- Be responsible for maintaining the department's computer network;
- Make copies of documents or digitize them;
- Prepare department memos;
- Review and format Google Docs and Google Slides documents;
- Translate documents from French to English and vice versa;
- Travel coordination (10%):
- Support travel requests (flight, hotel, car reservations);
- Create letters of travel outside Canada;
- Manage employee department phone plan modifications when traveling outside Canada;
- Manage department expense accounts;
- Manage department purchase orders;
- Other (30%):
- Enter data into the company's management system;
- Be responsible for keeping employee department information up to date (training, health and safety, etc.);
- Provide support to other department members as needed;
- Coordinate and integrate new employees;
- Book and manage meeting rooms;
- Other tasks related to the position.
Requirements:
- DEC or Bachelor's degree in administration or equivalent experience;
- At least five (5) years of relevant experience;
- Knowledge of Google Suite tools (Google Sheets, Google Docs, Google Presentation) would be an asset;
- Experience in event organization (meetings and others) and travel organization;
- Excellent written and verbal communication skills in both English and French (bilingualism required);
- Able to manage priorities while working with multiple managers;
- Positive and professional attitude;
- Discretion and confidentiality;
- Autonomous and able to take initiatives.
Additional Information:
- Flexible schedule;
- 2 days/week remote work option;
- 10 paid sick days;
- 85% of collective insurance coverage (intermediate plan) paid by the employer;
- Up to 7% employer contribution to the simplified pension plan;
- Profit-sharing program;
- Multiple social activities.
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