Administrative Operations Coordinator
4 weeks ago
Job Title: Administrative Operations Coordinator
Company Overview
Are you seeking a rewarding opportunity that presents significant challenges?
Would you like to contribute to a company dedicated to environmental sustainability?
Discover Veolia
Veolia strives to be a leader in the environmental services sector. Our mission of "" reflects the steadfast dedication of our team to foster a positive impact on our planet.
By becoming a part of Veolia Water Technologies, you will not only enhance your resourcefulness but also play a crucial role in delivering comprehensive solutions for water management. Through innovation in vital areas such as sustainable practices and resource optimization, we aim to provide tailored water solutions for diverse applications.
At Veolia Water Technologies Canada, we are committed to empowering our workforce, enabling them to make informed decisions and effect real change. We seek individuals who share our enthusiasm for environmental stewardship.
Contribute to the ecological transformation by becoming part of our team.
Position Overview
The Administrative Operations Coordinator will assist the operations team with a variety of responsibilities. Your role will encompass providing administrative assistance, coordinating travel arrangements, and ensuring the seamless operation of the department.
Key Responsibilities:
Administrative Support (30%)
- Manage office administrative functions;
- Prepare internal reports for departmental monitoring;
- Organize internal and external training sessions for new hires;
- Assist in updating departmental files and documentation;
- Handle and direct internal communications;
- Serve as the company’s receptionist when necessary;
- Greet clients and visitors as required;
- Prepare, distribute, and send correspondence and packages as needed;
Documentation Management (30%)
- Update standard departmental documents;
- Maintain the department's computer systems;
- Copy or scan necessary documents;
- Draft departmental memos;
- Review and format documents in Google Docs and Slides;
- Translate documents between French and English.
Travel Coordination (10%)
- Assist with travel arrangements (flights, accommodations, car rentals);
- Prepare travel letters for international trips;
- Manage changes to staff mobile plans during travel;
- Handle departmental purchase invoice receipts;
- Order business cards and internal documents;
Additional Responsibilities (30%)
- Input data into the company’s management system;
- Keep employee records current (training, health and safety, etc.);
- Support other team members as required;
- Coordinate and onboard new employees;
- Book and manage meeting spaces;
- Perform other duties related to the position;
Qualifications:
- College diploma or Bachelor's degree in administration or equivalent experience;
- At least five (5) years of relevant experience;
- Familiarity with Google Suite tools - Google Sheets, Google Docs, Google Slides is an asset;
- Experience in event planning and travel coordination;
- Excellent written and verbal communication skills in both English and French (bilingualism required);
- Ability to prioritize tasks while managing multiple supervisors;
- Professional demeanor and positive attitude;
- Ability to maintain discretion and confidentiality;
- Self-motivated and proactive;
Additional Information:
- Flexible schedule
- Option for remote work 2 days per week
- 10 paid sick days
- Employer covers 85% of group insurance (intermediate plan)
- Up to 7% contribution to the employer's retirement plan
- Profit-sharing opportunities
- Various social activities
As an inclusive organization, Veolia is dedicated to diversity and considers all applications equally, without discrimination.
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