Litigation Legal Administrative Assistant

3 weeks ago

Vancouver, British Columbia, Canada Arlyn Recruiting Full time

We are recruiting for a Litigation Legal Administrative Assistant to provide administrative support for two associates in the areas of general civil litigation and commercial litigation. This is a full-time permanent position.

Job Summary
  • Perform administrative duties such as typing, photocopying/scanning, opening mail, and filing physical and electronic materials.
  • Handle routine phone calls from clients.
  • Open and close legal files.
  • Prepare and file court forms/pleadings.
  • Draft correspondence and respond to routine client correspondence.
  • Schedule applications, chambers hearings, examinations for discovery, trials, settlement meetings, and mediations (including liaising with all counsel involved in the file).
  • Prepare lists of documents.
  • Maintain BF systems for all deadlines, including court/litigation deadlines and deadlines indicated in correspondence.
  • Conduct searches for Court Services Online, BCOnline, and Land Title Office.
  • Assemble application/petition records, hearing records, and other binders for court appearances.
  • Provide preparation and support for trials and lengthy chambers applications.
  • Prepare accounts, track accounts receivable, and send out necessary reminders for payment either by correspondence or phone calls.
  • Prepare a variety of accounting forms, such as trust cheque requisitions, trust advice forms, and expense forms.
Key Qualifications
  • Excellent knowledge of court forms and court procedures.
  • Planning and prioritization of workload.
  • Consistently high-quality work.
  • Resourcefulness and the ability to develop and implement structure.
  • Strong organizational skills and the ability to juggle demands and prioritize effectively.
  • The capacity to deal with a high level of paper flow and multiple files.
  • Attentiveness to detail.
  • Excellent technical and computer skills (in particular Excel).
  • Strong written and verbal communication skills.
Technical Requirements
  • Strong skills in Microsoft Office 365, including Word and Excel.
  • Experience with PC Law, NetDocs, and iPro Eclipse is an asset.
  • Strong interpersonal skills along with the ability to work with minimal supervision, exercising initiative and judgment.

**Salary:** $65,000 - $75,000 CAD per annum

This role offers a competitive salary package and the opportunity to work with a reputable recruitment agency in Vancouver, BC.

About Arlyn Recruiting: We partner with top law firms across Canada to help candidates secure ideal opportunities based on their education, skills, and career ambitions.

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