Administrative Specialist

1 week ago

Vaughan, Ontario, Canada sunlight dental clinic Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Sunlight Dental Clinic. As an Administrative Specialist, you will play a vital role in ensuring the smooth operation of our clinic's administrative functions.

Key Responsibilities
  • Patient Communication
    • Interview patients to obtain case histories and provide exceptional customer service
    • Schedule and confirm appointments in a timely manner
  • Administrative Tasks
    • Complete insurance and other claim forms accurately and efficiently
    • Maintain a well-organized filing system and ensure confidentiality of patient records
    • Order supplies and maintain inventory levels
  • Office Procedures
    • Determine and establish office procedures and routines to ensure efficient workflow
    • Enter and format electronically based medical reports and correspondence
    • Prepare spreadsheets and documents for review and approval
  • Customer Service
    • Provide exceptional customer service to patients and colleagues
    • Prepare draft agendas for meetings and take, transcribe, and distribute minutes
  • Computer and Technology
    • Proficient in MS Word, MS Excel, and MS Outlook
    • Experience with electronic medical records and practice management software
  • Work Environment
    • Work in a fast-paced environment with attention to detail and ability to work under pressure
    • Collaborate with a team of healthcare professionals to provide exceptional patient care
Requirements
  • 2 years of experience in a medical office or administrative role
  • High school diploma or equivalent required
  • Excellent communication and interpersonal skills
  • Ability to work in a team environment and provide exceptional customer service
  • Proficient in MS Office and electronic medical records
Benefits
  • Dental plan
  • Disability benefits
  • Health care plan
  • Paramedical services coverage
  • Vision care benefits
  • Free parking available
  • Permanent employment opportunity
  • 30-40 hours per week

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