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Administrative Support Specialist

2 months ago

Fernie, Canada Golden Life Management Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Rocky Mountain Village in Fernie, BC. As a key member of our support staff, you will provide exceptional administrative support to our management team and staff, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Coordinate the delivery and receipt of mail, packages, and other correspondence.
  • Provide excellent customer service to residents, staff, and visitors, responding to inquiries and resolving issues in a professional and courteous manner.
  • Manage and maintain accurate and up-to-date records, files, and databases, ensuring confidentiality and security.
  • Assist with scheduling, coordination, and communication for staff rotations, meetings, and events.
  • Perform various administrative tasks, including data entry, report preparation, and document scanning.
  • Develop and maintain a comprehensive knowledge of our residents, their needs, and preferences, providing personalized support and assistance as required.
  • Under the direction of the Community Manager, assist with accounts payable, accounts receivable, and bookkeeping functions, ensuring accuracy and timeliness.
Requirements:
  • High school graduation and successful completion of Office Procedures or Office Management Coursework, or an equivalent combination of education, training, and work experience.
  • Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
  • Experience with electronic payroll and scheduling programs.
  • Excellent communication, interpersonal, and conflict resolution skills.
  • Ability to multitask, manage time effectively, and prioritize work.
  • Exceptional customer service skills, with a focus on providing a positive experience for residents and staff.
  • Clear Vulnerable Sector - Criminal Record Check, Immunization Record, and negative TB testing.
  • Able to provide proof of full and current COVID-19 vaccines.
What We Offer:

As a valued member of our team, you can expect a competitive compensation package, including a comprehensive benefits program, opportunities for professional growth and development, and a supportive work environment that values your contributions and well-being.

We are committed to creating a diverse and inclusive workplace, where everyone feels valued, respected, and empowered to succeed. If you are a motivated and detail-oriented individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.