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Office Administration Specialist

3 months ago

Ladysmith, British Columbia, Canada Quality Collating Ltd Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at Quality Collating Ltd. This role involves a variety of administrative tasks that are essential for maintaining an efficient workplace.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years in a similar role
Work Environment

The position is based in a factory or plant setting, requiring the ability to work under pressure and meet tight deadlines.

Key Responsibilities
  • Supervise and train other staff members
  • Schedule and confirm appointments efficiently
  • Manage incoming calls and relay messages
  • Respond to electronic inquiries
  • Order and maintain office supplies inventory
  • Welcome visitors and direct them appropriately
  • Type and proofread various documents
  • Oversee office and volunteer staff
Supervisory Role

This position involves supervising a team of 11-15 individuals.

Technical Skills

Proficiency in the following software is required:

  • MS Excel
  • MS Word
  • Adobe Acrobat Reader
Safety and Security

A criminal record check is mandatory for this position.

Work Conditions

Candidates should be prepared for:

  • Working under pressure
  • Meeting tight deadlines
  • Performing repetitive tasks
  • Paying close attention to detail
Personal Attributes

The ideal candidate will possess:

  • Strong multitasking abilities
Benefits

We offer a comprehensive health care plan along with additional perks such as:

  • Free parking available
  • Parking facilities
Employment Details

This is a permanent position requiring 40 hours of work per week with English as the primary working language.