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Field Office Coordinator

2 months ago

Whitby, Canada GHD Full time

About GHD

GHD is a leading professional services company that helps our clients solve complex infrastructure and environmental challenges. Our team of experts is dedicated to delivering innovative solutions that make a positive impact on the future of transportation.

Job Summary

We are seeking a highly skilled Field Office Administrator to join our Construction Phase Services group in Markham, Whitby, Toronto, and Mississauga offices. As a Field Office Administrator, you will work as part of a contract administration team on Highway / Road / Bridge construction projects.

Key Responsibilities

  • Assist the Contract Administrator in coordinating field duties and tasks by Quality Assurance Inspectors, specialists, and subconsultant staff.
  • Complete day-to-day inspections of Highway / Road / Bridge projects in accordance with client terms of reference and manuals.
  • Coordinate input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates.
  • Track, receive, and process material sampling and test results.
  • Maintain field office documents, including through the use of the Ministry of Transportation Web-Based Contract Management System when necessary.
  • Prepare contract documentation, including agendas, minutes, Instruction Notices, Change Orders, etc., for review and dissemination to client, contractor, and third-party representatives.
  • Work nights, weekends, extended shifts, and overtime hours as necessary.

Requirements

  • OACETT rcsi or rcca designation, or PEO EIT or designation.
  • 3 years of experience as a Quality Assurance Inspector on MTO or Municipal Highway / Road / Bridge construction projects.
  • Excellent working knowledge of Microsoft productivity software (Word, Excel).
  • Prior experience as a Field Office Administrator on MTO assignments is considered an asset.
  • Prior experience with MTO's Web-Based Contract Management System is considered an asset.
  • Prior experience in the use of Critical Path Scheduling software (MS Project, Primavera) is considered an asset.
  • Team player, cooperative with other staff, with open sharing of information and knowledge.