Administrative Coordinator for Systemic Therapy
4 weeks ago
Administrative Coordinator for Systemic Therapy
BC Cancer
The Administrative Coordinator for Systemic Therapy plays a crucial role in facilitating various administrative and clerical tasks that support the operational and clinical functions of the Systemic Therapy Process Team.
Key Responsibilities
- Assess and prioritize patient needs for the medical team by evaluating the urgency of incoming communications related to patient care and responding appropriately.
- Organize and schedule appointments and diagnostic tests for patients as directed by the medical team, utilizing the patient information system for data entry and retrieval.
- Communicate patient information between healthcare providers and external facilities by reaching out to other departments or organizations to gather necessary medical documentation for patient consultations.
- Draft correspondence, reports, and various documents from dictation or handwritten notes using diverse software applications, including word processing and spreadsheets; prepare routine correspondence for official signatures.
- Arrange meetings and appointments, reserve facilities, and set up audio-visual equipment. Document, type, and distribute meeting minutes, ensuring follow-up actions are completed as indicated.
- Collect and compile data for documentation purposes, including grant proposals, curriculum vitae, departmental reports, abstracts, and manuscripts. Obtain, photocopy, and disseminate schedules, lists, reports, and other necessary documents.
- Manage incoming mail by sorting and forwarding it appropriately.
- Coordinate travel arrangements for departmental personnel and visitors as needed.
- Prepare supply requisitions for office materials for approval by the Process Leader. Monitor incoming inventory against requisitions using a computerized system and liaise with other departments to resolve any issues.
- Conduct record-keeping activities, including data entry, retrieval, and distribution from departmental scheduling systems for items such as clinic duty rosters and leave schedules.
- Update and maintain secretarial procedure manuals by typing and incorporating new or revised procedures.
- Assist in the management of departmental timekeeping by communicating relevant information to appropriate personnel based on physician absence forms to ensure accurate leave records.
- Organize and maintain departmental filing systems by systematically arranging and archiving materials.
- Welcome visitors to the office as required.
- Perform additional related duties as assigned.
Qualifications
Education and Experience:
- Completion of Grade 12, along with graduation from a recognized secretarial program that includes a course in medical transcription, combined with three years of recent relevant experience, or an equivalent combination of education, training, and experience.
Skills and Attributes
- A strong commitment to fostering reconciliation in Canada as outlined by the TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
- Familiarity with the social, economic, political, and historical contexts affecting Indigenous communities, along with knowledge of Indigenous Cultural Safety and anti-racism principles.
- Proficient typing skills at a minimum of 60 words per minute.
- Excellent verbal and written communication abilities.
- Strong interpersonal skills for effective interaction with others.
- Physical capability to perform the duties of the position.
- Strong organizational skills.
- Proficiency in operating relevant office equipment.
Benefits
At PHSA, every employee contributes to delivering the highest quality patient care for individuals and their families. Whether you are directly involved in patient care, conducting research, or supporting others in their roles, your work positively impacts the lives of British Columbians.
- Opportunities for professional growth and development through extensive in-house training programs, including access to over 2,000 courses.
- Comprehensive benefits package, including a municipal pension plan and wellness resources.
- Generous vacation entitlement and statutory holidays.
- Flexible work options to support employee well-being.
- Access to a premium discount program offering various local and national discounts.
Commitment to Diversity
PHSA is dedicated to employment equity and encourages all qualified individuals to apply. We recognize that our ability to provide exceptional care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds, and experiences, and we value a safe, inclusive, and welcoming environment.
Reconciliation Efforts
The BC Government's unanimous passage of the Declaration on the Rights of Indigenous Peoples Act represents a significant advancement in our journey toward reconciliation. All health authorities are expected to support this initiative as we collaborate with Indigenous Peoples to establish a sustainable path toward lasting reconciliation.
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