Secretary Systemic Therapy, Op-Oncology Clinic
5 days ago
Job Summary
We are seeking a highly organized and detail-oriented Secretary to join our Systemic Therapy team at BC Cancer. As a key member of our administrative team, you will provide exceptional support to our medical staff and patients, ensuring seamless coordination of care and efficient operations.
Key Responsibilities
- Screen and prioritize patient requirements, determining urgency and taking appropriate action.
- Coordinate appointments and tests, accessing patient information systems to enter and retrieve data.
- Relay patient information to and from doctors' offices and outside hospitals, contacting other departments or sources to obtain medical reports.
- Prepare correspondence, reports, and documents from dictation or handwritten notes, using various software.
- Schedule meetings and appointments, book facilities, and arrange audio-visual equipment, recording and distributing meeting minutes.
- Gather data for documents, requesting and collating information for items such as grant applications and departmental reports.
- Open, sort, and forward incoming mail, making travel arrangements for departmental staff and visitors as needed.
- Prepare requisitions for office and other supplies, receiving and monitoring incoming stock against requisitions.
- Perform record-keeping functions, entering, retrieving, and distributing data from department scheduling systems.
- Maintain secretarial procedure manuals, typing and inserting new or revised procedures.
- Assist in maintaining departmental time books, relaying information to appropriate personnel.
- Maintain departmental filing systems, organizing and filing materials.
- Receive visitors to the work area as required.
Requirements
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent, related experience, or an equivalent combination of education, training, and experience.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
- Ability to keyboard at 60 wpm, communicate effectively verbally and in writing, deal with others effectively, and operate related equipment.
- Physical ability to carry out the duties of the position, ability to organize work, and ability to work in a fast-paced environment.
What We Offer
- A comprehensive benefits package, including a municipal pension plan, and psychological health and safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
Location
600 W 10th Ave, Vancouver, BC V5Z 4E6
PHSA and BCC are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.
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