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Administrative Support Specialist

2 months ago

Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time

About the University of Saskatchewan

The University of Saskatchewan is a leading research-intensive institution dedicated to advancing knowledge and making a positive impact on society. We are committed to fostering a diverse and inclusive community where all individuals can thrive.

About the College of Arts & Science

The College of Arts & Science is home to 18 departments spanning the natural and physical sciences, social sciences, and humanities. It also houses the School for the Arts, which brings together art and art history, drama, and music.

About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide essential administrative and clerical support to the School for the Arts. Reporting to the ASG Manager, you will play a vital role in ensuring the smooth operation of the school.

Key Responsibilities:
  • Provide comprehensive reception and clerical duties, including responding to inquiries via phone, email, and in person.
  • Coordinate school-specific activities and projects, such as event logistics, student assistant support, and ticket management.
  • Assist with faculty processes, including salary reviews, CV updates, and collegial procedures (renewals, tenure, promotions, sabbaticals).
  • Support the school's faculty committee and coordinate recruitment efforts for new faculty members.
  • Manage internal databases, filing systems, and room bookings using 25Live.
  • Distribute mail and maintain the school's college directory listings.
  • Coordinate publicity efforts, including designing newsletters, managing social media posts, and maintaining the school's website.
  • Process financial transactions for the school and handle other administrative tasks as required.
Qualifications:

The ideal candidate will possess:

  • Proven experience providing administrative support in a fast-paced environment.
  • Exceptional organizational skills and the ability to manage multiple projects simultaneously.
  • Strong attention to detail and commitment to accuracy.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.