Administrative Support Specialist for Student Life
4 weeks ago
Position Overview:
The University of Toronto Scarborough is a vibrant institution characterized by enthusiasm and a commitment to diversity. Our dedication to inclusive excellence fosters a community of learners, scholars, and staff from various backgrounds. We acknowledge the significance of our relationship with Indigenous communities and value our ongoing partnerships.
About the Office:
The Office of Student Experience and Wellbeing, specifically the Student Life & International Student Centre, is dedicated to enhancing the student experience beyond the classroom. We create engaging programs and foster strong communities, ensuring every student has the opportunity to participate actively in university life and develop leadership skills.
Your Role:
In this position, you will work closely with a dynamic team under the guidance of the Director of Student Engagement and Campus Life. Your primary focus will be to enrich the co-curricular experience for students by providing essential front-line support for the Student Life Programs office.
Key Responsibilities:
- Provide tailored information and support to visitors regarding Campus Groups, First Year Programs, Leadership initiatives, the Co-Curricular Record (CCR), Community Engagement, and specialized programs.
- Offer administrative assistance, including organizing event logistics, scheduling appointments, and maintaining accurate records.
- Respond to inquiries and redirect them as necessary.
- Coordinate room bookings and ensure appropriate accommodations are arranged.
- Collaborate with various contacts to maintain consistent administrative procedures.
- Identify opportunities for process improvements in administration.
- Draft routine correspondence and verify document accuracy.
- Assist in determining logistical details for events and programming.
- Make minor purchases and assist in budget estimations.
Essential Qualifications:
- Completion of a College Diploma (2 years) or an equivalent combination of education and experience.
- A minimum of two years of relevant experience in a student development or student life role within a post-secondary institution.
- Experience engaging with diverse communities and advising students within an equity-focused framework.
- Strong written, verbal, and presentation skills.
- Exceptional organizational abilities and attention to detail.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
- Ability to build trust and rapport with students.
- Capacity to manage multiple priorities effectively.
- Commitment to equity, diversity, and fostering a respectful learning environment.
Attributes for Success:
- Approachable and friendly demeanor.
- Strong communication skills.
- Highly organized and detail-oriented.
- Resourceful problem solver.
- Collaborative team player.
Additional Information:
Candidates from Indigenous, Black, racialized, and 2SLGBTQ+ communities, as well as persons with disabilities, are encouraged to apply. Their lived experiences will be considered in relation to the position.
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Toronto, Ontario, Canada University of Toronto Full timePosition Overview: The University of Toronto Scarborough is a vibrant institution characterized by its energy and commitment to inclusive excellence. We are dedicated to fostering a diverse community that includes the brightest learners and scholars from around the world. Our operations are rooted in respect for the Indigenous communities whose territory we...
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Toronto, Ontario, Canada University of Toronto Full timePosition Overview: The University of Toronto Scarborough is a vibrant institution that fosters enthusiasm and dedication. Our focus on inclusive excellence attracts a diverse range of learners, scholars, and staff from across the globe. We are committed to honoring our Indigenous partners and fostering strong relationships with these communities. About the...
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Toronto, Ontario, Canada University of Toronto Full timePosition Overview: The University of Toronto Scarborough is a vibrant institution dedicated to fostering an inclusive and dynamic environment for all students. Our Office of Student Experience and Wellbeing is committed to enhancing the student journey through innovative programs and community-building initiatives. Role Summary:As an integral member of our...
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Toronto, Ontario, Canada University of Toronto Full timePosition Overview: The University of Toronto Scarborough is a vibrant institution characterized by enthusiasm and dedication. Our commitment to fostering an inclusive environment attracts a diverse array of learners, scholars, and staff from around the world. We value our partnerships with Indigenous communities and strive to honor their contributions as we...
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Toronto, Ontario, Canada University of Toronto Full timePosition Overview: The University of Toronto Scarborough is a vibrant and inclusive institution dedicated to fostering a rich educational environment. Our commitment to diversity and excellence attracts a wide array of talented individuals from various backgrounds. We honor our Indigenous partners and are grateful for the opportunity to operate on their...
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