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Administrative Assistant

2 months ago

Ottawa, Ontario, Canada 9427244 Canada Ltd Full time
{"h2": "Job Summary", "p": "We are seeking an experienced Administrative Assistant to join our team at 9427244 Canada Ltd. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring the smooth operation of our office. This is a permanent position, working 35 to 40 hours per week.

Responsibilities:

* Arrange and coordinate seminars, conferences, and other events
* Assist with staff consultation and grievance procedures
* Coordinate the activities of the HR department to ensure they meet our organization's goals
* Coordinate the flow of information within the team
* Direct and control daily operations
* Evaluate daily operations
* Review HR projects to ensure compliance with laws and regulations
* Establish and implement policies and procedures
* Train other workers
* Record and prepare minutes of meetings, seminars, and conferences
* Determine and establish office procedures and routines
* Schedule and confirm appointments
* Manage training and development strategies
* Answer telephone and relay telephone calls and messages
* Oversee the analysis of employee data and information
* Compile data, statistics, and other information
* Oversee the preparation of reports
* Advise senior management
* Respond to employee questions and complaints
* Order office supplies and maintain inventory
* Liaise with management, union officials, and HR consultants
* Negotiate collective agreements on behalf of employers or workers
* Oversee payroll administration
* Arrange travel, related itineraries, and make reservations
* Greet people and direct them to contacts or service areas
* Set up and maintain manual and computerized information filing systems
* Type and proofread correspondence, forms, and other documents
* Recruit and hire workers and carry out related staffing actions
* Maintain and manage digital databases

Requirements:

* Ability to work independently
* Work under pressure
* Attention to detail

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

Please note that we do not discriminate based on age, sex, race, or any other protected characteristic.

We look forward to hearing from you

Best regards,
9427244 Canada Ltd.