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Administrative Executive

3 months ago

Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time
Position Overview

As an Executive Assistant at Odgers Berndtson Canada Inc., you will play a crucial role in supporting senior management through a variety of administrative tasks. Your expertise will ensure the smooth operation of daily activities and facilitate effective communication within the organization.

Key Responsibilities
  • Document Preparation: Compile and organize data to create comprehensive documents, reports, and presentations for executive review.
  • Meeting Coordination: Prepare agendas and arrange logistics for committee and board meetings, ensuring all necessary materials are available.
  • Communication Analysis: Review and analyze incoming and outgoing correspondence, providing summaries and recommendations as needed.
  • Stakeholder Engagement: Liaise with various departments and external organizations to discuss pertinent issues and propose actionable solutions.
  • Operational Management: Plan and oversee daily operations, ensuring efficiency and effectiveness in administrative processes.
  • Financial Administration: Prepare invoices, financial statements, and manage contracts and other essential documents.
  • Document Management: Type, proofread, and ensure accuracy in all correspondence and forms.
Qualifications
  • Education: A Bachelor’s degree is required.
  • Experience: A minimum of 1 to 2 years in a similar role is preferred.
Technical Skills

Proficiency in MS Office is essential for this position.

Work Environment

This role operates in a hybrid work setting, which combines both in-office and remote work.

Personal Attributes

The ideal candidate will demonstrate:

  • Attention to detail and accuracy
  • Strong interpersonal and communication skills
  • Dependability and reliability
  • Organizational skills and initiative
  • Ability to work effectively in a fast-paced environment
Benefits

We offer a comprehensive benefits package, including:

  • Health Benefits: Dental plan, disability benefits, and health care plan.
  • Other Benefits: Additional perks and advantages.

This is a permanent position requiring a commitment of 40 hours per week. The primary working language is English.