Administrative Assistant

4 weeks ago

Ottawa, Ontario, Canada ASB Law Office Full time
Job Title: Administrative Assistant - Real Estate

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ASB Law Office. As an Administrative Assistant - Real Estate, you will provide administrative support to our real estate team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Schedule and Confirm Appointments: Schedule and confirm appointments with clients, agents, and other stakeholders.
  • Maintain Filing System: Maintain accurate and up-to-date filing systems for client documents, contracts, and other relevant information.
  • Prepare Financial Statements and Reports: Prepare and review financial statements and reports for clients and the office.
  • Prepare Correspondence and Legal Documents: Prepare and key in correspondence and legal documents, ensuring accuracy and attention to detail.
  • Review and Proofread Documents: Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Perform Basic Bookkeeping Tasks: Perform basic bookkeeping tasks, including data entry and record-keeping.
Requirements:
  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 2 years to less than 3 years of experience in a related field.
  • Computer and Technology Knowledge: Proficient in MS Word, MS Office, and Adobe Acrobat Reader.
  • Work Conditions and Physical Capabilities: Ability to work under pressure and maintain attention to detail.
  • Personal Suitability: Accurate, excellent oral and written communication skills, organized, and reliable.
What We Offer:
  • Free Parking: Free parking available for employees.
  • Learning/Training Paid by Employer: Opportunities for learning and training paid by the employer.
  • Permanent Employment: Permanent employment with a stable and growing company.
  • 37.5 Hours per Week: 37.5 hours per week, with a healthy work-life balance.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and detail-oriented individual looking for a challenging role in a dynamic team, please submit your application.

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