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Health Program Management Office Coordinator

2 months ago

Ottawa, Ontario, Canada Calian Group Ltd. Full time

Position Overview

The Health Program Management Office Coordinator plays a vital role in assisting the Director and Operations Manager in enhancing and streamlining health program processes and procedures. This position involves coordinating various program and service contracts, as well as managing administrative functions within the Health Project Management Office team. Under the supervision of the HPMO Administrator, this role supports the daily operations of the Health Project Management Office.

Key Responsibilities

  • Support the Health Program Management Office (HPMO) and the Health Care Procurement and Resources (HCPR) Central Contract Office (CCO) functions, which may include, but are not limited to:
  • Managing the intake of all HCPR tasks received from relevant stakeholders.
  • Vetting, organizing, and disseminating tasks and task amendments to Contract Managers.
  • Updating the Applicant Tracking System (DeskFlow) with modifications to contracted staff task numbers and end dates to ensure alignment with task information.
  • Collecting inquiries and requests from Contract Managers and communicating these to the procurement office for task modifications.
  • Possessing a College Diploma or University Degree in a relevant field or equivalent experience.
  • Having 1-3 years of experience in a Project Administration or similar role, such as Contract Administration/Management.
  • Demonstrating experience in a Government and/or Private Sector contracts environment.
  • Ability to prepare and interpret schedules and detailed process plans effectively.
  • Exhibiting advanced proficiency in Microsoft Excel, Outlook, PowerPoint, Teams, and Word.
  • Possessing excellent organizational, customer service, and communication skills, both written and verbal.

Additional Qualifications

  • A strong sense of urgency to achieve results, coupled with a proactive and positive approach to customer service.
  • Ability to think critically and independently to make informed decisions.
  • Exceptional attention to detail and a commitment to accuracy, with the ability to gather, prioritize, and analyze information effectively.
  • Detail-oriented, self-motivated, and capable of working well with minimal supervision.
  • Strong collaboration and teamwork skills.
  • Effective time management skills and adaptability.
  • Knowledge of French is considered an asset.