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Purchasing Coordinator

2 months ago

Burnaby, British Columbia, Canada Refrigerative Supply Limited Full time

Job Summary:

The Purchasing Administrator will provide support to the purchasing and pricing departments for HVAC parts, equipment, and supplies. This role will serve as a liaison between Sales, Purchasing, and Suppliers, ensuring seamless communication and efficient procurement processes.

Key Responsibilities:

  • Set up new parts, including descriptions and costing, to ensure accurate inventory management.
  • Obtain confirmations from suppliers and update relevant Purchase Order information to maintain accurate records.
  • Update Purchase Order ETA's and advise based on branch requests to ensure timely delivery.
  • Process non-warranty inventory returns to suppliers as required, minimizing losses and optimizing inventory levels.
  • Assist in resolving Purchase Order discrepancies, working closely with Suppliers to make corrections and maintain data integrity.
  • Support sales by creating stock transfers by request, ensuring efficient inventory management and customer satisfaction.
  • Follow up on backorders and communicate with sales when requested, maintaining open communication channels.
  • Provide purchasing vacation secondary coverage, ensuring business continuity during absences.
  • Run daily company stock replenishment transfers, maintaining optimal inventory levels and minimizing stockouts.
  • Enter pricing information and provide departmental backup, ensuring accurate pricing and inventory management.
  • Provide warranty department backup, supporting the team in resolving warranty-related issues.
  • Perform other duties as assigned, adapting to changing business needs and priorities.

Requirements:

  • Organized, with good attention to detail and time management in a multitasking role.
  • Independent and creative solution finder, able to analyze data and make informed decisions.
  • Strong written and verbal communicator, with excellent interpersonal skills.
  • 2 years' experience in a wholesale purchasing role, preferably in the HVAC/R industry, is an asset.
  • Experience with computerized purchasing and inventory systems, with proficiency in Excel/Microsoft Office.
  • Ability to adapt to changes in the work environment, manage competing demands, and excel under pressure.
  • Maintains confidentiality and uses discretion when handling information.

Working for Refrigerative Supply Limited:

As a Purchasing Administrator, you will be part of a dynamic team that values efficiency, innovation, and customer satisfaction. You will have the opportunity to work with a variety of stakeholders, including Sales, Purchasing, and Suppliers, to drive business growth and success.