Lead Financial Operations Clerk

4 weeks ago

Quesnel, Canada College of New Caledonia Full time

Position Overview

This role is designed for a dedicated individual who will support financial operations within the institution. The Lead Financial Operations Clerk is responsible for analyzing and reporting on departmental financials, ensuring that all financial data is accurate and timely. This position plays a crucial role in enhancing financial efficiency across the organization.

Key Responsibilities

  • Conduct monthly reviews of financial ledgers, ensuring that all project budgets, revenues, and expenditures are meticulously tracked and reconciled.
  • Oversee internal budget assessments and financial preparations for both the primary budget and cost recovery initiatives.
  • Maintain comprehensive records of all project contracts, ensuring all documentation is accurate and up-to-date.
  • Verify that all contracts, purchase orders, and requisitions are properly coded and authorized.
  • Initiate and manage purchase orders and vendor applications through both manual and automated systems.
  • Review financial transactions for accuracy before authorization for payment.
  • Assist in departmental budgeting processes and distribute financial information to relevant teams.
  • Prepare monthly journal entries and manage billing requests.
  • Utilize purchasing cards for necessary acquisitions and ensure timely payments.
  • Monitor accounts payable and receivable, providing support as needed.
  • Coordinate financial support services across the region.
  • Compile statistics for reporting and prepare monthly summaries.
  • Maintain organized records and files.
  • Support students in financial aid processes and manage tuition deferrals.
  • Provide backup support for other clerical functions as required.

Qualifications

  • Minimum one year of post-secondary education in office administration, complemented by accounting training, along with at least three years of relevant experience.
  • Proficient in accounting systems and procedures, particularly in cost accounting.
  • Strong organizational skills with a keen attention to detail.
  • Proficient in computer applications, especially spreadsheets and accounting software.
  • Ability to maintain confidentiality and communicate budgetary information effectively.
  • Excellent written and verbal communication skills.
  • Ability to work independently and manage multiple tasks in a dynamic environment.

This position is integral to the financial health of the institution and requires a proactive approach to problem-solving and efficiency enhancement.

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