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Senior Accounting Clerk

2 months ago

Quesnel, Canada College of New Caledonia Full time
Job Summary

This position requires the incumbent to assist in problem-solving and to assume responsibility for financial details in relation to the operation of the College. The Senior Accounting Clerk studies and reports on departmental costs and budgets and implements changes in systems and methods for accurate and timely cost accounting data. The Senior Accounting Clerk provides advice and assistance throughout the region in order to maximize financial efficiency.

Key Responsibilities
  1. Financial Ledger Review and Monitoring: Responsible for monthly financial ledger review and monitoring, including tracking all project budget revenue and expenditures, resource commitments, and personnel status for the purpose of reconciling ledgers and being able to provide accurate, up-to-date information at all times; researches and corrects errors, omissions, etc., as required.
  2. Internal Budget Review and Financial Preparation: Responsible for internal budget review, financial preparation, and monitoring for both base budget and cost recovery programs.
  3. Contract and Project Management: Tracking and record keeping of all project contracts (projects range in size from $20,000 to $250,000; and multiple projects are ongoing at any one time, with various start and end dates, and include multiple contracts for a single project).
  4. Financial Transaction Review: Ensure contracts, purchase orders, agreements, and requisitions have budget codes and are signed and accompanied by other necessary personnel documents.
  5. Purchase Order and Requisition Management: Initiate purchase orders, requisitions, vendor numbers and/or vendor applications using both manual and automated college systems.
  6. Financial Transaction Verification: Review all departmental financial transactions for accuracy and completeness prior to the Regional Principal or Supervisor authorizing payment.
  7. Cost Centre Budgeting and Financial Reporting: Assist in departmental cost centre budgeting and distribute financial details to those centres.
  8. Journal Entry Preparation: Prepare monthly journal entries.
  9. Request and Requisition Management: Prepare and follow up on requests for billing and cheque requisitions.
  10. Purchasing Card Management: Use purchasing cards for necessary purchases and payments of equipment and supplies.
  11. Accounts Payable and Receivable Management: Monitor and follow up on accounts payable and accounts receivable.
  12. Financial Support Services Coordination: Coordinate regional financial support services.
  13. Course Requirements Management: Locate, order, and follow up on all course requirements, ensuring quality, best price, and timeliness.
  14. Statistical Reporting: Compile and verify statistics for reporting purposes.
  15. Statistical Summaries Preparation: Prepare monthly statistical summaries.
  16. Record Keeping and Filing: Maintain records and files.
  17. Financial Aid and Tuition Management: Interview students who require financial aid, approve tuition deferral, and follow up on payment.
  18. Backup and Relief Coverage: Act as backup or relief coverage for other areas in the regional main office.
  19. Team Collaboration and Communication: You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities.
  20. Professional Communication: You will promote a positive work atmosphere and communicate in a professional manner that demonstrates mutual respect with students and colleagues.
  21. Additional Responsibilities: Carry out other related duties as assigned by Regional Principal or Supervisor.
Requirements
  • Education and Experience: Minimum one year post-secondary education in office administration, with additional training in accounting, and a minimum of three years' accounting or bookkeeping experience along with experience in general office administration, or an equivalent combination of education and experience.
  • Accounting Knowledge and Skills: Good working knowledge of accounting systems and procedures, including cost accounting.
  • Office Systems and Procedures: Good working knowledge of office systems and procedures.
  • Attention to Detail: Attention to detail, performs with consistent accuracy.
  • Computer Skills: Computer experience essential, particularly using spreadsheets, automated accounting software, and word processing.
  • Process Development and Implementation: Ability to develop and implement processes for cost control.
  • Organizational Skills: Good organizational skills and ability to schedule own workload.
  • Interpersonal and Communication Skills: Good telephone and interpersonal skills.
  • Confidentiality: Ability to maintain confidentiality of the position and the information.
  • Budget Communication: Ability to convey budget information to faculty and staff in a professional, sensitive manner.
  • Business Contact Management: Ability to approach business contacts in a professional manner.
  • Communication Skills: Excellent oral and written communications.
  • Keyboarding Speed: Minimum keyboarding speed of 50 wpm.
  • Work Environment: Ability to complete tasks in a working environment that has constant and multiple interruptions.
  • Regional Knowledge: Familiarity with regional communities.
  • Independence: Ability to work independently.
  • Clerical Position Knowledge: Requires a sound working knowledge of specific duties of other clerical positions.